Ricoh Aficio SP 1200SF Betriebsanweisung

SP 1200SFUser’s GuideRead this manual carefully before you use this machine and keep it handy for future reference. For safe and correctuse, be sure t

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Chapter 1290i Put the next page on the scanner glass.Press OK.Repeat h and i for each page of the layout.j After all the pages have been scanned, pres

Section IVSoftware IVSoftware features 92

9213The User’s Guide on the CD-ROM includes Quick Setup Guide, User’s Guide and Software User’s Guide for features available when connected to a compu

Section VAppendixes VSafety and legal 94Troubleshooting and routine maintenance 115Menu and features 154Specifications 167Glossary 176

94AChoosing a location APlace your machine on a flat, stable surface that is free of vibration. Put the machine near a telephone socket and a standard

Safety and legal95AImportant information ASafety precautions APlease read these instructions before attempting any maintenance, and keep them for late

96WARNING Before cleaning the inside of the machine, first unplug the telephone line cord, and then the power cord from the electrical socket. DO NOT

Safety and legal97A NoteThe fuser unit is marked with a caution label. Please DO NOT remove or damage the label. CAUTION Be sure to disconnect the pl

98Certification ADeclaration of conformity A Notice to Users in EU Countries AThis product complies with the essential requirements and provisions of

Safety and legal99ASymbols for the main power switch AIn accordance with IEC 60417, this machine uses the following symbols for the main power switch:

Section IGeneral IGeneral information 2Loading paper and documents 9General setup 23Security features 27

100Disconnect device AThis product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect

Safety and legal101ARecycling information in accordance with the WEEE (2002/96/EC) and Battery (2006/66/EC) Directives AThe product/battery is marked

102Important safety instructions for EU A1 Read all of these instructions.2 Save them for later reference.3 Follow all warnings and instructions marke

Safety and legal103A If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are cover

104Important information (for USA and Canada) AStandard telephone and FCC notices AThese notices are in effect on models sold and used in the United S

Safety and legal105AIf your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does n

106This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits

Safety and legal107AFDA regulations AU.S. Food and Drug Administration (FDA) has implemented regulations for laser products manufactured on and after

1088 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded power outlet. This is a safety feature. If you are

Safety and legal109AImportant Information for Australia AIMPORTANT-For Your Safety ATo ensure safe operation the three-pin plug supplied must be inser

21Using the documentation1Thank you for buying this machine! Reading the documentation will help you make the most of your machine.Symbols and convent

11013 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulti

Safety and legal111AImportant Information for Some Countries AImportant Safety Instructions A1 Read all of these instructions.2 Save them for later re

11216 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord

Safety and legal113ALegal limitations for copying AIt is an offence to make reproductions of certain items or documents with the intent to commit frau

114Trademarks AWindows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.Microso

115BBTroubleshooting BIf you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.Most problems can b

116The machine does not answer when called.Make sure the machine is in the correct receive mode for your setup. (See Receiving a fax on page 39.) Chec

Troubleshooting and routine maintenance117BMenu access difficultiesDifficulties SuggestionsThe machine beeps when you try to access the Setup Receive

118The machine prints the first couple of pages correctly, then some pages have text missing. Check the settings in your application to make sure tha

Troubleshooting and routine maintenance119BPrint quality difficultiesDifficulties SuggestionsPrinted pages are curled.  Low quality thin or thick pap

General information31Viewing documentation 1Viewing documentation 1To view the documentation, from the Start menu, point to SP1200 series, SP1200SF Do

120Improving the print quality BExamples of poor print qualityRecommendation White lines across the page Make sure that you use paper that meets our

Troubleshooting and routine maintenance121B Page skewed Make sure that the paper or other print media is loaded correctly in the paper tray and that

122 Curled or wavy Check the paper type and quality. High temperatures and high humidity will cause paper to curl. If you do not use the machine oft

Troubleshooting and routine maintenance123B Faint Check the machine’s environment. Conditions such as humidity, high temperatures, and so on, may cau

124 Black toner marks across the page Make sure that you use paper that meets our specifications. (See Acceptable paper and other print media on page

Troubleshooting and routine maintenance125B Curled Choose Reduce Paper Curl mode in the printer driver when you do not use our recommended paper. (Se

126Setting dial tone detection BWhen you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to di

Troubleshooting and routine maintenance127BError and maintenance messages BAs with any sophisticated office product, errors may occur and consumable i

128Cover is Open Close the Fuser Cover.The fuser cover is not closed completely.Close the fuser cover of the machine.Cover is Open Open the Back C

Troubleshooting and routine maintenance129BNo Paper The machine is out of paper or paper is not correctly loaded in the paper tray.Do one of the follo

Chapter 14How to find scanning instructions 1There are several ways you can scan documents. You can find the instructions as follows:Software User&apo

130Scan Unable XX The machine has a mechanical problem.Do one of the following:Disconnect the machine from the power for several minutes, then reconne

Troubleshooting and routine maintenance131BTransferring your faxes or Fax Journal report BIf the LCD shows: Init Unable XX Print Unable XX Scan Una

132Document jams BIf the document is jammed, follow the steps below.NoteAfter removing a jammed document, check that no paper scraps are left in the m

Troubleshooting and routine maintenance133BPaper jams BTo clear paper jams, please follow the steps in this section.Note• Please confirm that you have

134CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth u

Troubleshooting and routine maintenance135BPaper is jammed at the back of the machine Ba Open the front cover. b Slowly take out the drum unit and ton

136Paper is jammed inside the drum unit and toner cartridge assembly Ba Open the front cover. b Slowly take out the drum unit and toner cartridge asse

Troubleshooting and routine maintenance137Be Put the toner cartridge back into the drum unit until you hear it lock into place. If you put it in corre

138c Wipe the outside of the machine with a soft cloth to remove dust. d Remove any paper that is in the paper tray.e Wipe the inside and the outside

Troubleshooting and routine maintenance139Bd Plug the machine’s power cord back into the electrical socket first, and reconnect all cables and telepho

General information51Control panel overview (For EU only) 1

140 WARNING HOT SURFACEAfter you have just used the machine, some internal parts of the machine will be extremely hot. To prevent injury, when you ope

Troubleshooting and routine maintenance141Bd Put the drum unit and toner cartridge assembly back in the machine. e Close the front cover.f Plug the ma

142d Clean the corona wire inside the drum unit by gently sliding the blue tab from right to left and left to right several times. CAUTION Be sure to

Troubleshooting and routine maintenance143BCleaning the drum unit BIf you have print quality problems, clean the drum unit as follows.a Turn off the m

144e Put the print sample in front of the drum unit, and find the exact position of the poor print. f Turn the drum unit gear by hand while looking at

Troubleshooting and routine maintenance145BReplacing the consumable items BYou will need to replace the consumable items when the machine indicates th

146Replacing a toner cartridge BThe toner cartridges can print approximately 2,600 pages1. Actual page count will vary depending on your average type

Troubleshooting and routine maintenance147Bb Slowly take out the drum unit and toner cartridge assembly. CAUTION We recommend that you put the drum un

148 Unpack the toner cartridge just before you put it in the machine. If a toner cartridge is left unpacked for a long time, the toner life will be sh

Troubleshooting and routine maintenance149Bh Put the drum unit and toner cartridge assembly back in the machine. i Close the front cover.CAUTION DO NO

Chapter 161 Fax and telephone keys:HookThis key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-r

150 a Open the front cover. b Slowly take out the drum unit and toner cartridge assembly. CAUTION We recommend that you put the drum unit and toner c

Troubleshooting and routine maintenance151BNoteBe sure to seal up the used drum unit tightly in a bag so that toner powder does not spill out of the u

152Machine information BChecking the serial number BYou can see the machine’s serial number on the LCD.a Press Menu, 5, 1.b Press Stop/Exit.Checking

Troubleshooting and routine maintenance153Bi Pack the drum unit and toner cartridge assembly, AC cord and printed materials in the original carton as

154COn-screen programmingCYour machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys.We have created

Menu and features155CHow to access the menu mode Ca Press Menu.b Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 f

156Menu table CThe factory settings are shown in Bold with an asterisk.Choose & OK Choose & OK to accept to exit or Main Menu S

Menu and features157C1.GeneralSetup (continued)4.Volume 1.Ring OffLowMed*HighAdjusts the ring volume. 242.Beeper OffLowMed*HighAdjusts the volume leve

1582.Fax(continued)1.Setup Receive (continued)2.F/T Ring Time 70 Secs40 Secs30 Secs*20 Secs(20 Sec for USA and Canada)Sets the pseudo/double-ring time

Menu and features159C2.Fax(continued)2.Setup Send(In Fax mode only)1.Contrast Auto*LightDarkChanges the lightness or darkness of faxes you send.352.Fa

General information71Control panel overview (For USA, Canada and Asia/Oceania) 1

1602.Fax(continued)3.Set QuickDial(continued)2.Speed Dial — Stores up to 200 Speed Dial numbers, so you can dial by pressing only a few keys (and Star

Menu and features161C2.Fax(continued)6.Dial Restrict.1.Dial Pad Off*Enter # twiceOnYou can set the machine to restrict dialling when using the dial pa

1623.Copy 1.Quality — Auto*TextPhotoYou can choose the Copy resolution for your type of document.882.Contrast — b -nnnno+ ab -nnnon+ ab -nnonn+ a*b -n

Menu and features163CMain Menu Submenu Menu Selections Options Descriptions Page0.InitialSetup (for EU)1.ReceiveMode— Fax Only*Fax/TelExternal TADManu

1640.InitialSetup (for USA, Canada and Asia)1.ReceiveMode— Fax Only*Fax/TelExternal TADManualYou can choose the receive mode that best suits your need

Menu and features165CEntering text CWhen setting certain menu selections, such as the Station ID, you will need to type text characters. The dial pad

166Repeating lettersTo enter a character on the same key as the previous character, press c to move the cursor right before pressing the key again.Spe

167DDGeneral DSpecifications DPrinter Type LaserPrint Method Electrophotography by semiconductor laser beam scanningMemory Capacity 32 MBLCD (liquid c

168ADF (automatic document feeder)Up to 35 pages (Staggered) (80 g/m2)Recommended Environment for Best Results:Temperature: 20 to 30°C (68°F to 86°F)H

Specifications169DPrint media D1For transparencies or labels, we recommend removing printed pages from the output paper tray immediately after they ex

Chapter 181 Fax and telephone keys:HookThis key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-r

170Fax D1‘Pages’ refers to the ‘Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials

Specifications171DCopy D1The first copy out time may vary depending on scanner lamp warm up time.Colour/Monochrome MonochromeDocument Size ADF Width:

172Scan D1Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows® XP/7/Windows Vista® (resolution up to 19200 × 19200 dpi can be chosen by us

Specifications173DPrint D1The print speed may change depending on the type of document you print.Interfaces D1Your machine has a Full-Speed USB 2.0 in

174Computer requirements D1Microsoft® Internet Explorer 5.5 or greater.2For WIA, 1200x1200 resolution. Scanner Utility enables to enhance up to 19200

Specifications175DConsumable items D1Approx. cartridge yield is declared in accordance with ISO/IEC 19752.2Drum yield is approximate, and may vary by

176EThis is a comprehensive list of features and terms that appear in this manuals. Availability of these features depends on the model you purchased.

Glossary177EExtension telephoneA telephone on the fax number that is plugged into a separate wall socket.External phoneA TAD (telephone answering devi

178Overseas ModeMakes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.PauseAllows you to place a 2.8 se

Glossary179EXmit Report (Transmission Verification Report)A listing for each transmission, that shows its date, time and number.

922Loading paper and print media2The machine can feed paper from the standard paper tray or manual feed slot.When you put paper into the paper tray, n

Index180FAADF (automatic document feeder)faxing ...32using ...

181FDrum unitchecking (remaining life) ...152cleaning ... 141, 143replacing ...

182HHELP ...81Help List ...81LCD messages ...

183FPrintdifficulties ... 115, 117drivers ...173fax from memory ...

184Telephone lineconnections ...55difficulties ...115interference ..

This machine is approved for use in the country of purchase only. M085-6100 GB

Chapter 210Note(For USA, Canada and Asia) For Legal size paper, press the release button in the bottom of the paper tray and then pull out the back of

Loading paper and documents112Loading paper in the manual feed slot 2You can load envelopes and special print media one at a time into this slot. Use

Chapter 212Printing on thick paper, bond paper, labels and envelopes 2When the back output tray is pulled down, the machine has a straight paper path

Loading paper and documents132Note• Put the paper into the manual feed slot with the side to be printed face up.• Make sure that the paper or print me

Chapter 214Unprintable area (A4) 2Unprintable area for faxes and copies 2The printable area of your machine begins at approximately 3 mm from the top

Loading paper and documents152Unprintable area (Letter) 2Unprintable area for copies 2The printable area of your machine begins at approximately 0.12

Chapter 216Acceptable paper and other print media 2Print quality may vary according to the type of paper you are using.You can use the following types

Loading paper and documents172Type and size of paper 2The machine loads paper from the installed standard paper tray or manual feed slot.Standard pape

Chapter 218Handling and using special paper 2The machine is designed to work well with most types of xerographic and bond paper. However, some paper v

Loading paper and documents192Envelopes 2Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality pro

iTable of ContentsSection I General1 General information 2Using the documentation...

Chapter 220• with sealing flaps that have not been folded at purchase• with sealing flaps as shown in figure below • with each side folded as shown in

Loading paper and documents212Loading documents 2Using the automatic document feeder (ADF) 2The ADF can hold up to 35 pages and feeds each sheet indiv

Chapter 222Using the scanner glass 2You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.Documents can be up to 21

2333Mode timer 3The machine has three mode keys on the control panel: Fax, Scan, and Copy. You can set how much time the machine takes after the last

Chapter 324Volume settings 3Ring volume 3You can choose a ring volume level from a range of settings, from High to Off.While in Fax mode press or

General setup253Automatic daylight savings time 3You can set the machine to change automatically for Daylight Savings Time. It will set itself forward

Chapter 326Dial prefix (For USA, Canada and Asia only) 3The dial prefix setting will automatically dial a predefined number before every fax number yo

2744Security 4You can set up your machine with multiple levels of security using Memory Security and Setting Lock. You will not be able to continue to

Chapter 428Changing the Memory Security password 4a Press Menu, 1, 8, 1. 1.Mem Securityb Press a or b to select Set Password.Press OK.c Enter the reg

Security features294Changing your setting lock password4a Press Menu, 1, 8, 2.b Press a or b to choose Set Password.Press OK.c Enter your four-digit

ii4 Security features 27Security...27Memo

Chapter 430Speed Dial restriction 4a Press Menu, 2, 6, 3.b Press a or b to choose Off, Enter # twice or On.Press OK.c Press Stop/Exit.Note• The Ente

Section IIFax IISending a fax 32Receiving a fax 39Telephone and external devices 44Dialling and storing numbers 63Remote fax options 69Polling 76Print

325How to fax 5Entering fax mode 5To enter fax mode press Fax, and the key will glow green.Sending a fax from the ADF 5Using the ADF to send your fax

Sending a fax335NoteWhen faxing multiple pages from the scanner glass, real time transmission should be set to Off. (See Real time transmission on pag

Chapter 534Additional sending operations 5Sending faxes using multiple settings 5Before you send a fax, you can change any combination of these settin

Sending a fax355Send a cover page for the next fax 5If you want to send a cover page only for the next fax, your machine will ask you to enter the num

Chapter 536Changing fax resolution 5The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or

Sending a fax375Sending in real time for all faxes 5a Make sure you are in Fax mode .b Press Menu, 2, 2, 5.c Press a or b to choose On.Press OK.Send

Chapter 538Checking and cancelling waiting jobs 5Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show

3966Receive modes 6You must choose a receive mode depending on the external devices and telephone services you have on your line. The diagrams below w

iiiAdditional receiving operations...42Printing a reduced incoming fax ...

Chapter 640Using receive modes 6Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using the

Receiving a fax416Receive mode settings 6Ring delay 6The ring delay sets the number of times the machine rings before it answers in Fax Only and Fax/T

Chapter 642Setting the print density 6You can adjust the print density to make your printed pages darker or lighter.a Make sure you are in Fax mode .

Receiving a fax436Receiving a fax at the end of a conversation 6At the end of a conversation you can ask the other party to send you a fax before you

447Telephone Service for U.K.7Caller ID 7The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies

Telephone and external devices457c Press Start.d After printing has finished, press Stop/Exit.Setting the telephone line type 7If you are connecting

Chapter 746BT call sign (U.K. only) 7The BT Call Sign subscriber service is a way to have a separate number for your machine, it allows you to have at

Telephone and external devices477ORSet your machine's Receive Mode to "Manual". Manual Mode requires that you answer every incoming cal

Chapter 748Before you choose the ring pattern to register 7You can only register one Distinctive Ring pattern with the machine. Some ring patterns can

Telephone and external devices497NoteIf you do not want to receive faxes on your Distinctive Ring number, you can turn off Distinctive Ring. The machi

iv8 Dialling and storing numbers 63How to dial...

Chapter 750Telephone Service for Australia 7Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm syst

Telephone and external devices517What is the Advantage of using Telstra® FaxStream® Duet® Function? 7Using Telstra® FaxStream® Duet® is the most effic

Chapter 752Set the Distinctive Ring to ON 7Very important!After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual aut

Telephone and external devices537NoteYou can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this

Chapter 754Caller ID 7The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telepho

Telephone and external devices557Connecting an external TAD 7You can connect an external Telephone Answering Device (TAD) to the same line as your ma

Chapter 756Type C 7For Germany 1TADType D 7For Swizerland 1TADa Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not

Telephone and external devices577External and extension telephones 7NoteYou need to turn the Remote Codes setting to on to use the Remote Activation c

Chapter 758For Fax/Tel mode only 7When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a

Telephone and external devices597Type B 7For the countries such as UK, France, Italy, Belgium, Sweden, Denmark and Finland. 1 Extension telephone2 Ext

v11 Printing reports 80Fax reports...80Transmi

Chapter 760Figure 1: 71 Extension socket2 Master socket3 Incoming lineFigure 2: Recommended connection of extension sockets 71 Extension socket2 Mas

Telephone and external devices617Converting telephone wall outlets 7There are three ways to convert to an RJ11 jack. The first two ways may require as

Chapter 762Using remote codes 7Remote Activation code 7If you answer a fax call on an extension or external telephone, you can tell your machine to re

6388How to dial 8You can dial in any of the following ways.Manual dialling 8Use the dial pad to enter all the digits of the telephone or fax number. O

Chapter 864Note• If you do not enter a letter and press OK in c, all registered names will appear. Press a or b to scroll until you find the name you

Dialling and storing numbers658Storing one touch dial numbers 8Your machine has 4 One Touch keys where you can store 8 fax or telephone numbers for au

Chapter 866Changing one touch and speed dial numbers 8If you try to store a One Touch or Speed Dial number over an existing number, the LCD will show

Dialling and storing numbers678d To add One Touch or Speed Dial numbers follow the instructions below: For One Touch numbers, press the One Touch key

Chapter 868Tone or pulse 8If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instruc

6999Remote fax options let you receive faxes while you are away from the machine.You can use only one remote fax option at a time.Fax forwarding 9The

viSection V AppendixesA Safety and legal 94Choosing a location ...

Chapter 970Note• You cannot change a Paging number or PIN remotely.• If you have set Paging, a backup copy will automatically be printed at the machin

Remote fax options719PC fax receive 9If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your

Chapter 972Changing remote fax options 9If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will

Remote fax options739Remote retrieval 9The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You ca

Chapter 974Retrieving fax messages 9a Dial your fax number from a telephone or another fax machine using touch tone.b When your machine answers, immed

Remote fax options759Remote fax commands 9Follow the commands below to access features when you are away from the machine. When you call the machine a

7610Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s

Polling7710Sequential polling 10Sequential polling lets you request documents from several fax machines in one operation. a Make sure you are in Fax m

Chapter 1078NoteThe document will be stored and can be retrieved from any other fax machine until you delete the fax from memory.To delete the fax fro

Polling7910h If you use the scanner glass, the LCD will prompt you to choose one of the options below: Next Page?1.Yes 2.No(Send) Press 1 to send ano

viiReplacing the consumable items...145Replacing a toner cartridge ...

8011Fax reports 11Some fax reports (transmission verification and fax journal) can be printed automatically and manually.Transmission verification rep

Printing reports8111Reports 11The following reports are available:1 XMIT Verify (For EU and Asia/Oceania) Transmission (for USA and Canada)Displays th

Chapter 1182

Section IIICopy IIIMaking copies 84

8412How to copy 12Entering copy mode 12Press Copy to enter Copy mode. 1 Stack/Sort2 Copy ratio and copy layout3 Contrast4Quality5 Number of copiesMak

Making copies8512d Press OK.e Press Start.After the machine scans the first side of the card, the LCD will display the following instruction. Turn ov

Chapter 1286When set to Auto, the machine calculates the reduction ratio that best fits the paper size the paper tray is set to. (See Paper size on pa

Making copies8712Using the Options key 12Use the Options key to quickly set the following copy settings temporarily for the next copy.Press or Menu s

Chapter 1288Improving copy quality 12You can choose from a range of quality settings. The default setting is Auto. AutoAuto is the recommended mode f

Making copies8912Adjusting contrast 12Contrast 12Adjust the contrast to help an image look sharper and more vivid.To temporarily change the contrast s