Ricoh FAX4000L Bedienungsanleitung

OPERATOR’S MANUALRICOH FAX4000LA Dual Access, Laser printingfacsimile that scans pages in fourand a half secondhand transmits insix secondsImmllo

1 GENERAL PRECAUTIONS2. COLD WEATHER POWER-UPAvoid raising the room temperature abruptly when it is below 40°F (4”C), or condensation may forminside t

6 LOOKING AFTER THE MACHINE3. REFILLING THE STAMPWhen the stamp mark becomes1. Remove the document tray.2. Open the scanner cover.3.4.pale, refill the

.6 LOOKING AFTER THE MACHINE4. REPLACING THE MASTER UNITWhen the Replace Master indicator blinks, the master unit needs replacing. Also, if the copyqu

6 LOOKING AFTER THE MACHINE5. Push down on the bright green areas ofthe master unit to make sure each side islocked.6. Take off the polyester cover th

6 LOOKING AFTER THE MACHINE5. REPLACING THE CLEANING UNITWhen the Cleaning Unit indicator starts blinking, the cleaning unit is almost full of used to

6 LOOKING AFTER THE MACHINE4. Push in the cleaning unit release lever inthe direction of the arrow and take out thecleaning unit.Cautons: 1. Take out

6 LOOKING AFTER THE MACHINE8. Remove the wedge from the new clean-ing unit.9. Install the new cleaning unit. Make surethat the lever moves back to sec

6 LOOKING AFTER THE MACHINE6. USER MAINTENANCE PROCEDURETo ensure that your terminal continues to operate smoothly, some simple maintenance is require

6 LOOKING AFTER THE MACHINEIl. Open the Scanner CoverTo open the scanner cover, please push the scanner release button.I~ Scanner Cover1Separation Rol

6 LOOKING AFTER THE MACHINE3White Plate4RI Roller5Document Feed Rollerand Pick-up Rollers6Exposure Glass3. White PlateWipe the white plate with the cl

6 LOOKING AFTER THE MACHINE6-2 Inside of the Machine1. Remove the master unit, old cleaning unit and ozone filter.1)2)3)4)Open the upper unit by pushi

1 GENERAL PRECAUTIONS5.●●●●●●6.●●●●7.●TONERFor good copy quality, Ricoh recommends that you use genuise Ricoh toner (FAX TONER Type 7000SERIES/1000 SE

6 LOOKING AFTER THE MACHINEIl. Clean the Inside of the Machine7. Charge Corona Wire“w7//hA-1I II n=-%!ELfJ[Ir mn-lJ-.1--s!3IllII11 IIwCarefully wipe t

6 LOOKING AFTER THE MACHINEIll. Install the new cleaning unit, master unit and ozone filter1) Instal the new ozone filter.New Ozone Filter2) Install t

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7 SOLVING PROBLEMSO Clear OriginalO Clear Copyo Line Fail1. DOCUMENT JAMO Clear Original1. Press the scanner release button.Open the scanner.2. Carefu

7 SOLVING PROBLEMS2. COPY JAMWhen the Clear Copy indicator is lit, copy paper is jammed in the printer.There are five possible locations:● Cassette en

7 SOLVING PROBLEMSB. Below the Upper Unit1. Press down theupperunit release but-ton to open the upper unit.2. Open the upper unit.3. Pull out the jamm

7 SOLVING PROBLEMSC. Copy Feed-out Area1. Remove the copy tray.2. Open the copy feed out cover.3. Gently pull out the misfed paper. Donot leave any pi

7 SOLVING PROBLEMSD. Lower Cassette Entrance1. Remove the lower cassette.Note : The lower cassette and op-tional paper feed unit shownhere is the opti

7 SOLVING PROBLEMS2. Pull down the blue lever to open theguide plate.3. Gently pull out the misfed paper. Donot leave any fragments inside.4. Close th

7 SOLVING PROBLEMS3. LINE PROBLEMIf the Line Fail indicator is blinking there was a line problem.A poor line caused the communication to fail. Wait fo

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7 SOLVING PROBLEMSRECEPTION/COPYINGNo printout; Add Paper indicator is litNo printout; Clear Copy indicator is lit.POLLINGDialing took place, but poll

7 SOLVING PROBLEMS5. ERROR CODESFax machines use a telephone line. The same types of problems you experience while making phonecalls (e.g., noisy line

7 SOLVING PROBLEMSCodeO-560-610-620-640-650-660-670-681-001-011-1o1-171-301-331-712-xx5-216-xx9-019-029-069-079-089-099-1o9-129-179-209-229-239-249-25

8 REFERENCE MATERIAL1. SPECIFICATIONSDimensions:Weight:Power Supply:Average Power:18.3x 23.2x 1O.7(WXDXH)Excluding trays and handset65.2 Ibs; excludin

8 REFERENCE MATERIAL2. GLOSSARYMost terms are explained on the pages where they occur (see the contents and the index).This glossary explains some ter

8 REFERENCE MATERIALDPI (Dots Per Inch):This is the unit of resolution. The scanner scans your document according to the selected resolution.An 8-1 /2

8 REFERENCE MATERIALPollinq File:This is a set of instructions (destinations to be polled, time of polling) for polling reception.Pulse Dialing:This m

9 OTHERS1. OFFICIAL NOTICE TO USERSUSAFCC Notice To Users:1.2.3.4.5.*The following information shall be provided to the telephone company, upon reques

9 OTHERSRepairs to certified equipment should be made by an authorized Canadian maintenance facilitydesignated by the supplier. Any repairs or alterat

9 OTHERS2. HANDSET USER’S MANUALINTRODUCTIONThis one-piece telephone consists of a handset and abase. All telephone features are included in thehandse

2 INSTALLATION1. INSTALLATION1.1 LocationNow, you have to choose a suitable location for the machine. For the best possible performance,install your m

9 OTHERSINSTALLATIONSTEP 1CONNECT THE TELEPHONE TO THE MACHINEConnect the coiled cord into the jack on the machine marked TEL (either TEL 1 or TEL 2).

9 OTHERSMAINTENANCE AND SAFETY INFORMATIONAlthough your telephone is designed to be maintenance free, it contains sensitive electronic parts.Treat it

9 OTHERSWARNING:Avoid using the telephone during electrical storms in yourimmediate area. Urgent calls should be brief. Even though yourtelephone comp

9 OTHERSNOTICE TO USERSU.S.AFCC REQUIREMENTS(1) Thistelephone compIies with Part680f the FCCrules. Onthebottom oftelephone's baseis alabelthat co

9 OTHERSCANADANOTICE:The Canadian Department of Communications label identifies certified equipment. This certifica-tion means that the equipment meet

2 INSTALLATION1-2 Connecting the Telephone Setj Line, and Power CordDo not switch on until everything is connected together.Jjdu\ \:/?II-JTEL\“\.-.7 ,

2 INSTALLATION2. COMPONENT GUIDE2-1 External ViewLook at your machine, and note the location of the major componens, as indicated below,Document TrayD

—2 INSTALLATION2-2 Operation Panel1098761. STATUS INDICATORSCommunicating IndicatorLights when a message is being trans-mitted or received.Storing Ind

2 INSTALLATION5.6.7.8.SELECTOR KEYSHalftone Indicator and KeyIf you are transmitting a photograph, pressthe key to light the Halftone indicator.Contra

2 INSTALLATION3. GETTING STARTED3-1 Basic Rules for ProgrammingBefore you start to send faxes, there are a few items that you should program. These ar

2 INSTALLATION1.2.3.4.5.3-2 Programming the Date and TimeYou should program the correct date and time, because the date and time in your machine’s clo

WARNING –This equipment has been tested and found to comply with the limits for a Class A digitaldevice, pursuant to Part 15 of the FCC Rules. These l

2 INSTALLATION3-3 Programming the Telephone Line TypeThe type of dialing signal used by your terminal must be the right type for your local telephonee

2 INSTALLATION3-4 Programming the RTI, TTI, and CSI1.2.3.The RTI, TTI, and CSI are labels which identify your terminal at the other end.RTI — This ide

2 INSTALLATION1.2.3.4.+ TTI +Make sure that the unit is in 1.standby mode.Make sure that the unit is instandby mode.READY 100% 02 30PMSET DOCUMENTREAD

2 INSTALLATIONEditing the RTI, TTI and CSI● RTI +1. Make sure that the unit is instandby mode.READY 100% 02 30PMSET DOCUMENT1. Make sure that the unit

2 INSTALLATION1.2.3.3-5 Programming thel DCodeThis four-digit code is necessary for secured polling, closed network communication, and transferrequest

2 INSTALLATION3-6 Programming Your Fax Terminal’s Telephone NumberIf you do not program this number, you will not be able to use Transfer Request. Thi

2 INSTALLATION1.2.3.4.3-7 Programming the Confidential PasswordTo print a confidential message from the memory, you will need to enter the password. T

2 INSTALLATION4. TRANSPORTING THE MACHINEIf you have to move the machine to a new location, please do the following.●●●●●●●Take out the cassette.Take

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3 ROUTINE OPERATION1. SENDING A FAX MESSAGE1-1 Recommended Types of DocumentBefore you send your document, make sure that it meets the following requi

HOW TO USE THIS MANUALDGENERAL PRECAUTIONS “INSTALLATION tells you1contains information youeverything you need to knowshould read before you start to

3 ROUTINE OPERATION6. Do—not send damaged documentsND’Flatten0DOG EARED—_——PAGES STUCK.D(jjTOGETHERShuffle the stackBINDING HOLESTrim the edges———mm?~

3 ROUTINE OPERATION1-2 Quick Look Transmission Procedure1.Make sure that the unit is in standby mode.2.● Contrast selection Page 34.● Resolution selec

3 ROUTINE OPERATION3. Press NO● Page countingPage 35.4. Press NO .5. Dial using the ten-key pad.6. PressStart .. Department codePage 36.● Overseas Cal

3 ROUTINE OPERATIONPossible ProblemsYou want to take out the documentPress the scanner release button, open the scanner, and take out the document.CAU

.3 ROUTINE OPERATIONNotes Concerning Transmission1.2.3.DisplayREDIAL STANDBYIf the line is busy or contact is impossible, the num-ber is automatically

3 ROUTINE OPERATION1-3 Selecting Contrast and Resolution+ Contrast ●Press this key to change the contrast.. Darken● Normal● LightenNormal — suitable f

3 ROUTINE OPERATION1-4 Page Counting MethodsQuick Look Transmission Procedure, Page 30.WhenREADY100°b 02 30PMis displayed, you can select one of two t

3 ROUTINE OPERATION1-5 Department Code EntryrQuick Look Transmission Procedure~Page 30.1L—.—When ‘EADY100% 02,30PMisDEPT CO DE OOOO KPAD/Nyou may ente

—3 ROUTINE OPERATION1-6 Making Overseas CallsThere are two ways: direct dialing, and operator-assisted dialing.● Direct Dialing ●+ Operator-assisted D

3 ROUTINE OPERATION1-7 Redialing1.2.3.When the other end is busy, your terminal will automatically redial the other end up to twice, at fiveminute int

RICOH FAX4000LADVANCED FEATURES4explains the wide range offeatures your machine has.PROGRAMMiNG ANDPRINTING REPORTS explalns5how to program the machin

3 ROUTINE OPERATION2. Using the memory5.6.7.1.Using the memory allows the feeder to remain free for other operations.The first part of the procedure i

3 ROUTINE OPERATION1-9 Using Speed Dial and Quick Dial for FaxingThe Quick Dial Key or Speed Dial Code that you select must have been programmed in ad

3 ROUTINE OPERATION1-10 Group DialingIf you are making a transfer request, polling reception, or broadcast from memory, you can dial morethan one addr

3 ROUTINE OPERATION2.RECEIVING FAX MESSAGES2-1 Selecting the Reception ModeThere are two reception modes.1. Auto ReceiveYou do not need to be by the m

3 ROUTINE OPERATION2-3 Substitute Reception (Receive File)When Receive File is lit, a message was received but stored in the memory because the printe

3 ROUTINE OPERATION2-4 Confidential ReceptionWhen the Confidential File indicator is lit, a confidential message has been received and stored in theme

3 ROUTINE OPERATION3. USING THE UNIT FOR TELEPHONE CALLS3-1 Making a Telephone CallThere are two ways.. Using On Hook– You do not use the handset. Dia

3 ROUTINE OPERATION3-2 Answering the TelephoneIf the telephone rings just once:A fax is coming in. Do not pick up the handset.If the telephone rings c

3 ROUTINE OPERATION1.2.3.1.2.If you want to talk after sending a faxStart the transmission.4. If you want to send morepages to the other party:Transmi

4 ADVANCED FEATURES1. TRANSMITTING1-1 Keystroke ProgramsIf you regularly transmit to, or poll, a particular destination or set of destinations using t

ADVANCED FEATURES1.2.3.1.TRANSMllTING1-11-21-31-41-51-61-71-81-91-1o1-111-121-131-141-15Keystroke Programs . . . . . . . . . . . . . . . . . . . . . .

4 ADVANCED FEATURES6. Press Yes to store the label,7. You can now program a number~into this key for telephoning only.See “Programming Quick Dialand S

4 ADVANCED FEATURES– Editing –Programs cannot reedited. Tomodify aprogram, youmust enter thecomplete newprogram. lf youwish to store the modified prog

4 ADVANCED FEATURES1.2.3.4.Make sure the unit is in standbymode.PreSS Memory .The Memory indicator will light.Place the original in the feeder.Select

4 ADVANCED FEATURESCautions:1. Donotswitch thepower of f,oryour message will beerased from memory.2. While the terminal is scanning the document, do n

4 ADVANCED FEATURES1-4 Confidential TransmissionIf the other end has memory and the confidential reception feature, you can use confidential trans-mis

4 ADVANCED FEATURES1-5 Transfer RequestThis feature will cause a document to be transmitted to up to 30 destinations via a broadcastingstation.eI P’71

1.2.3.4.5.Make sure the unit is in standbymode.Press Tcater wilansfer Request The indi -Iight.If PROGRAM OWN TEL # appears, doFunction 80 now. See pag

4 ADVANCED FEATURESNotes:1. Full numbers must bedialed as follows, iftheyare international numbers.i) International dial access codeii) Country codeii

4 ADVANCED FEATURES1-6 Polling TransmissionThis feature allows you to leave a document in the feeder fora remote terminal to pick up (polling can-not

4 ADVANCED FEATURES1.2.3.1-7 Turnaround PollingDuring routine transmission, if you select this feature, your terminal will automatically poll the term

PROGRAMMING AND PRINTING REPORTS5681.2.3.PROGRAMMING1-1 Checking the Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4 ADVANCED FEATURES1-8 Alternative DestinationDuring the keypad entry procedure for basic transmission, you can designate two destinations. If thefirs

4 ADVANCED FEATURES1.2.3.1-9 Protection Against Bad ConnectionsFor this function to work:1) The CSI of the called terminal must be the same as its tel

4 ADVANCED FEATURES1-13 Sending Abnormally Thick or Large SheetsUsing the manual feed feature, you can ex-tend the maximum document width to A2[23.4”]

4 ADVANCED FEATURES1-14 Batch Transmission2.With batch transmission, if your machine sends a message from memory to a certain location, and ifthere ar

4 ADVANCED FEATURES1. Make sure thatyour machine isinstandt y mode.READY100% 02 30PMSET DOCUMENT2. Press PollingYes .The Pollingindicator should be li

4 ADVANCED FEATURES10. Press ‘Yes .11. Either:●READY100% 02 30PM*/ Q/s/ KpAD/s T/+RT●Note: If TOO MANY STATIONS is dis-played, you can’t store the num

4 ADVANCED FEATURES2-3 Authorized ReceptionIf youareconcerned about junk fax mail using up your paper supply, you can use authorized reception.This fe

ADVANCED FEATURES– Removing a Terminal from Authorized Reception —1. Pr(3SS Function 8 5Yes . 3.CSI RTIY’cXYZ NEW YORK2. Press Yes consecutively until

4 ADVANCED FEATURES2-4 NotificationIf your desk isnot near the fax machine, you can’t tell when a fax message has come in. However, if youswitch notif

4 ADVANCED FEATURESProgram as follows3. Press Yes to store the number.REPEATKEYPAD4 TIMESNoteIf a number is already displayed,either:●TO keep the numb

1OTHERS~9~l. OFFICIAL NOTICES TO USERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4 ADVANCED FEATURES2-5 ForwardingIfyou switch forwarding on,yourmachine will send incoming faxmessageson toanother faxterminal(program the forwarding

4 ADVANCED FEATURES– Programming the Forwarding Terminal Telephone Number –The forwarding terminal can either be:● A fax machine on the same PBX as th

4 ADVANCED FEATURES3.1.2.OTHERS3-1 Transfer BroadcastingTransfer broadcasting allows your machine to be a broadcasting station in a transfer request o

4 ADVANCED FEATURES3-4 Using Your Machine as a CopierTo make a single copy of a document, place the sheets in the feeder face down and press Copy .To

4 ADVANCED FEATURESTo switch ECM on or off:1. PreSS Function 8 3Yes .ECM ONON-1 OF F-22. To switch ECM on, press I .To switch it off, press 2 .If the

4 ADVANCED FEATURES3-7 Reverse Order StackingNormally the machine prints the pages of receivedmessages in the order they came in.O-—However if you wis

4 ADVANCED FEATURES3-9 Optional Equipment1.2.3.4.RS-232C InterfaceThis is a digital interface that will allow you to connect the fax to a MacintoshTM

5 PROGRAMMING AND PRINTING REPORTS1. PROGRAMMING1-1 Checking the CountersThere are four counters.Tx :number of pages the machine has transmitted– Func

5 PROGRAMMING AND PRINTING REPORTS1-3 Switching Department Code On/OffTo track machine use, you can allocate a four-digit department code to each user

5 PROGRAMMING AND PRINTING REPORTS1-5 Programming Quick Dial and Speed DialUsing Quick Dial and Speed Dial, you can dial a facsimile or telephone on y

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5 PROGRAMMING AND PRINTING REPORTS● Quick Dial Key ●1. PreSS Function 6 0Yes .IQUICK# ISPEED2. Press the key that you want toprogram.Example : Press 0

5 PROGRAMMING AND PRINTING REPORTS4.5.6.7.8.To store the number, pressYes , .FAX # 01YINSET TEL# FOR TALK?Either:. If you wish to program a telephonen

5 PROGRAMMING AND PRINTING REPORTS1.2.3.4.● Speed Dial Code +PreSS Function 6 0 YeslQUICK# H SPEED IPress Speed DialSPEED# ¤~KPAD NEnter the code that

5 PROGRAMMING AND PRINTING REPORTS1.2.3.Editing a Quick Dial Key or Speed Dial CodeIf you want to change or delete any of the numbers that you program

5 PROGRAMMING AND PRINTING REPORTS7. Enter the new telephone number10. Type in a new one. Press Yes toat the ten-key pad, as in step 4. Itstore it.mus

5 PROGRAMMING AND PRINTING REPORTS1.2.3.4.+ Speed Dial Code +PreSS ‘ Function , 6 ] [ O Jes ~ .5..——Tostore the number, press IyesQUICK# 9SPEEDSPEED#

5 PROGRAMMING AND PRINTING REPORTS1-6 Programming GroupsYou can designate more than one destination for broadcasting using the memory, polling recepti

5 PROGRAMMING AND PRINTING REPORTS6. Enter a number that you wish to7. Either:store in or erase from the group.●Either:●●●●Quick Dial Key (fax no. onl

5 PROGRAMMING AND PRINTING REPORTS1-7 Clearing a Polling FileTo cancel a preset poll-later reception program, first study the Polling File List (Funct

5 PROGRAMMING AND PRINTING REPORTS1.2.1.2.1-9 Clearing a Memory FileTo make room in the memory for a document that you want to store, or for a confide

GENERAL PRECAUTIONSIWARNINGDo not attempt any maintenance or troubleshooting other than that mentioned in this manual.This machine contains a laser be

5 PROGRAMMING AND PRINTING REPORTS2. AUTOMATICALLY PRINTED REPORTS2-1 TCR (Transaction Confirmation Report)This report gives details on each communica

5 PROGRAMMING AND PRINTING REPORTS2-2 Error ReportWhen a problem occurs during transmission or reception, this report is automatically printed.Check t

5 PROGRAMMING AND PRINTING REPORTS2-4 Transfer Result ReportAfter the end of atransfer transmission, the broadcasting station sends you this report. T

5 PROGRAMMING AND PRINTING REPORTSPOLLING RECEPTION REPORT************************Your machine’s ID is here : RTI, TTI, CSI, SELF NO. (MAR 01’9108:30

5 PROGRAMMING AND PRINTING REPORTS3.1.USER-INITIATED REPORTS3-1 TCRYou may print the TCR at any time, using Function 70.PreSS Function 7 0 Yes .2. Pre

5 PROGRAMMING AND PRINTING REPORTS1.2.1.1,2,3-3 Polling File ListYou may print information on a selected program or on all polling reception programs

5 PROGRAMMING AND PRINTING REPORTS3-6 Authorized Reception ListTo print a list of fax terminals selected for authorized reception, do the following.1.

6 LOOKING AFTER THE MACHINE1. REPLACING PAPERWhen the Add Paper 1 indicator islit, theuppercassette is empty. When the Add Paper 2indicator islit,the

6 LOOKING AFTER THE MACHINE2. REPLACING TONERWhen the Add Toner indicator starts to blink, thetoner cartridge is almost empty. Youwill be ableto make

6 LOOKING AFTER THE MACHINE5.6.Fit the pegs on the sides of the cartridgeinto the slots in the sides of the develop-ment unit.%wRotate the cartridge u