Ricoh FAX5600L Bedienungsanleitung

OPERATOR’S MANUALRICOH FAX5600L Please read all of these instructions and keep this manual by your machine.

Using an Auto Document 108Printing the Contents of an Auto Document 108Erasing an Auto Document 109Restricting Access to the Machine 110Overview 110Pr

To store an ID Code, do the following. 1. Function 6 0 2 2 2 2 6 1 then ↓ until the screen is asshown opposite. 2. Yes 3. Inpu

Transfer RequestTransfer Request helps you save costs when you send the same message tomore than one place in a distant area.❐ Your machine sends the

1. Make sure that the machine is in standby mode (see page 49). 2. Place your document in the feeder. 3. Either:❐ Function 1 2 ❐ 4. Input the t

6. Either:❐ Enter more destinations for this transfer broadcaster - go to step 5.❐ Input another transfer broadcaster and its destinations: ↓ - g

Combining Transfer Request with BroadcastingIf you wish to set up complex fax message distribution networks, you can make aTransfer Request using more

Two-step TransferDigital Link If your machine (A), in Sacramento in the above example, does not have accessto a digital network, it can use a dig

Analog LinkTwo-step Transfer can also be done if the link between terminals B and C isanalog (Group 3 on the PSTN). The operator at terminal A m

Multi-step TransferThe principles of the Two-step Transfer feature can be used to build up amulti-step facsimile network. This will work using either

Your Machine as a Transfer Station (Memory Card or Hard DiskRequired)Your machine can be a Transfer Station for other people to use for their Transfer

Storing the Remote IDAs a new machine has a Remote ID of 0000 when it leaves the factory, werecommend that you store a new Remote ID immediately. 1.

Editing the Forwarding Feature 138Switching Forwarding On/Off 140Enabling and Disabling the Forwarding Mark 140Specified Cassette Selection (Optiona

Procedure for Transfer Request by Tonal SignalsIf an operator of a machine of a different manufacturer than yours wishes to useyour machine as a Trans

Example Procedure (for Quick Reference)❐Remote ID: 1111❐ Transfer Result Report Destination: Speed Dial 04 in your machine.❐ End Receivers, as program

Beep TonesSometimes during a Remote Transfer, you may hear one or more beeps. Thefollowing table explains the meanings of these signals.Sound Reason R

TRANSMISSIONKeystroke ProgramsOverviewIf you regularly transmit to a particular destination or set of destinations using thesame features, you can sav

Storing a Keystroke Program 1. Make sure that the machine is instandby mode (see page 49). 2. Place a sheet of paper in the feeder.❐ Skip step 2 if y

Labeling a ProgramIf you store a label for your keystroke programs, the label will appear on thedisplay when you use the program. Also, you can attach

Using a ProgramBefore using a program, make sure that the machine is in standby mode (seepage 49 for details).Transmission Program 1. Place your docum

Erasing a ProgramWhen you wish to delete a keystroke program, do the following. 1. Function 3 4 2. Press the Quick Dial key that holds theprogr

Confidential TransmissionOverviewUse this feature if you do not want your message to be picked up casually byanybody at the other end. The message wil

If the intended receiver has a Personal Code with a Confidential ID stored with it,you can override the receiving machine’s ID with that Confidential

Transfer Request Program Sheet 173Procedures 174To Print an OMR Sheet 174Using an OMR Sheet to Send a Fax Message 174Using an OMR Sheet to Program the

2. Enter the Confidential ID that you wishto use for this message. Example: 2 5 6 7 Yes 3. Dial and press Start . Auto Docum

Storing an Auto Document 1. Make sure that the machine is in standby mode (see page 49). 2. Take the document that you want to bean Auto Document and

Using an Auto Document 1. Make sure that the machine is in standby mode (see page 49). 2. If you wish to attach a fax message toyour Auto Document, p

Erasing an Auto DocumentIf you wish to delete an Auto Document, do the following. 1. Function 3 6 2. Press the Quick Dial Key that containsthe A

Restricting Access to the MachineOverviewWhen your machine arrives from the factory and is installed for the first time,anybody can use it. However, u

Each user can be given a Personal Code. While programming, you can store thefollowing items with each Personal Code:❐ A name: This will be printed on

4. Input a name for this Personal Code using the Quick Dial keys. Example: JOHNSON 5. Store the name: Yes 6. Either:❐ If you do not have an option

3. Either:❐ Erase this Personal Code: Clear Yes Go back to step 2.❐ Edit the contents of this code: Yes .Go to step 4. 4. Edit the name stored w

To switch Restricted Access On or Off, do the following:If you wish to switch Restricted Access on or off, do the following procedure. (Seepage 10 if

Tonal SignalsSome organizations offer you special services by telephone, which you canaccess by transmitting Touch Tone or DTMF tones. If your phone s

Quick Dial List 192Speed Dial List 192Group Dial List 192Program List 192User Function List 192Personal Code List 192Authorized Reception List 192Forw

Chain DialingThis feature allows you to compose a telephone number from various parts, someof which may be stored as Quick Dial Keys or Speed Dial Cod

Secure TransmissionOverviewThis feature allows some degree of data security when sending a fax message.However, care should be taken because the metho

Making a Secure Transmission 1. Make sure that the machine is in standby mode (see page 49 for details), thenplace your document in the feeder. 2. Pr

Changing the Specified Image Area On/Off Home Position SettingIn a new machine, this setting is off. If you change this setting to "On", the

Label InsertionThis feature supplements the TTI. It uses the Personal Code and the Quick Dialor Speed Dial Label to inform the other party who is send

Closed Network (Transmission)This feature helps to stop you from accidentally sending a fax message to aterminal that is outside your fax network. The

Protection Against Wrong ConnectionsThis feature prevents the automatic switching equipment in the telephone networkfrom accidentally connecting you t

ECM (Error Correction Mode) and Page RetransmissionECM is a signaling system that greatly reduces the chance of data being lostbecause of a bad teleph

Batch TransmissionOverviewThis feature will save communication costs if you often send more than onemessage to the same location.Example:If various pe

Note: You can have up to 50 fax messages in the same batch.Messages using Confidential Transmission cannot be put into a batch.Cross-referenceSend Lat

SPECIFICATIONSTABLE OF SPECIFICATIONS 229APPENDIXAPPENDIX A. PAPER FEED UNIT 230Operation 230Maintenance 230Copy Jams 230APPENDIX B. FAX MEMORY TYPE

RECEPTIONConfidential Reception (Memory Card or Hard Disk Required)OverviewIf the other party sent you a message using Confidential Transmission, them

Storing a Confidential ID This can be any four-digit code (using digits 0 to 9). It must be used to print anyconfidential messages that your machine h

3. Start NOTE: If the Confidential File indicator is blinking, an incoming fax messagehas been stored in the memory using the Memory Lock feature.T

Memory Lock (Memory Card or Hard Disk Required)OverviewTo use Memory Lock, you must first:❐ Store a Memory Lock ID.❐ Switch Memory Lock on.If Memory L

Switching Memory Lock On/OffBefore you can use Memory Lock, you have to switch it on using Function 81.After you switch Memory Lock on, (MEMORY LOCK)

Rejection of Messages from Unidentified SendersIf you wish, you can make the machine reject incoming messages that requirestorage to your machine’s me

Authorized ReceptionOverviewThis feature helps you to reject junk fax mail. It lets you specify which terminalsyou wish to receive fax messages from;

Programming the Authorized Senders 1. Function 6 0 2 2 2 2 7 2 ❐ At this time, you can print an Authorized Reception List by pressing

Switching Authorized Reception On/OffBefore you use Authorized Reception, you have to switch it on using Function 81.If it is switched off, the machin

To set up Forwarding, program your machine as follows:❐ Program the phone numbers of the forwarding terminals that you will use.❐ Program the RTI or C

Thank you for purchasing this product. This multi-function office machine offers awide range of fax, printer, and convenience features.WHAT DOES A FAX

Programming the Forwarding FeatureThis section shows you how to set up your machine to forward incoming faxmessages to another location or locations.

5. Either:❐ If you wish all incoming messages to be forwarded to this station: Do not store any RTIs/CSIs for it. Instead: Yes . Then either go to

Editing the Forwarding Feature 1. Function 6 0 2 2 2 2 7 5 2. Input the code number of the forwardingstation that you wish to edit.

5. ↓ until the RTI/CSI that you wish todelete appears. To delete the RTI/CSI: Clear , then goto step 4.❐ It is not possible to edit an RTI/CSI;

Switching Forwarding On/OffBefore you use Forwarding, you have to switch it on using Function 81. If it isswitched off, the machine will not forward a

3. Press ↓ until the settings for switch 01are shown.The setting that you need to change isdigit 0. 4. If you wish to change the setting, pres

If the RTI/CSI is not the same as any of those that you have programmed into thisfeature, the incoming message will be printed on paper from the norma

5. Either:❐ Enter another RTI or CSI: Go to step 3.❐ Finish: No . Go to step 2. 6. Scroll through the stored RTIs/CSIs on the screen with ↓ .❐

Wild CardsThis feature greatly enhances the effectiveness of the following features:❐ Authorized Reception❐ Forwarding❐ Specified Cassette SelectionIn

Reverse Order Printing (Memory Card or Hard Disk Required)Normally, the machine prints the pages of received messages in the order thatthey were recei

SOME OF THE THINGS THAT THIS MACHINE CAN DOThis machine has many features. Here is a sample of what the machine can do.Sending a Fax to More Than One

Multi-sort Document Reception (Memory Card or Hard DiskRequired)Using this feature, more than one copy of each incoming fax message can beprinted. Thi

Center MarkIf you switch this feature on, a mark is printed halfway down each received pageon the left hand side. This makes it easy for you to positi

Checkered MarkThe machine prints a checkered mark in the top left corner of the first page ofreceived messages. Using this mark, you can find the firs

Reception TimeWhen you receive a message, the time is printed at the top of the page. However,this is the time at the transmitting end. To check the l

Length ReductionIf the machine receives a page that is longer than the paper in the cassette, themachine reduces the length of the received image so t

Two in OneThis feature helps you conserve paper. If the size of the incoming page is half thesize of the paper in the cassette, the machine will print

Closed Network (Reception)This feature may help you to prevent reception of excessive junk fax mail.The ID Codes of the communicating machines are che

OTHERPollingOverviewPolling means "picking up" a document that has been left for you at a remote faxterminal. You can also leave a document

Polling TransmissionUse Polling Transmission when you wish to leave a document in the memory forothers to pick up.You cannot specify the telephone num

Note: If you see FILE EXISTS CLEAR? PRESS YES . NO , you alreadyhave a message on Free Polling Standby.❐ To keep the old message: No . Rem

User Function KeysSee page 163.Keystroke ProgramsSee page 99.Auto Document (sends a commonly transmitted page with one touch)See page 106.Authorized R

Stored ID OverrideThis procedure will override the ID Code stored in your machine. The override isonly effective for this one transmission. 1. Place y

Options for Polling TransmissionWhen you store a document in memory for Polling Transmission, you also havethe following options:❐ Auto Reduce On/Off:

Polling ReceptionUse this feature when you wish to poll a message from another terminal.You can poll documents from many terminals with only one opera

Stored ID Override OptionThis procedure overrides the ID Code that is stored in your machine. The overrideis effective for this operation only.If OP

File ManagementEvery time you store a fax message in your machine’s memory, a new file iscreated. Each file is given a number. To see which files are

2. Either:❐ Print a list of files: → Start ❐ Scroll through the files on the display: ↓ until the required file appears. ❐ If you know the file

3. Either:❐ Erase the file: Yes ❐ Keep the file: No . Go to step 2.Printing a FileIf you need to see the contents of any of the files, use this

User Function KeysThere are five Function keys (F1 to F5) on the operation panel.You can program each of these keys with a feature that you wish to us

To store a User Function Code, do the following procedure. 1. Function 3 5 ❐ At this time, you can print a User FunctionList if you press →

2. F4 3. Yes Function Using a Function Program 1. F4 2. Use the function as normal.Deleting a Function Program 1. Function 3 5 2. Pr

MANUAL OVERVIEWYour facsimile machine is equipped with a wide range of labor-saving andcost-saving features. This manual explains each of these featur

OMR SheetsIntroductionInstead of inputting instructions at the operation panel, you can mark up a specialform, called an OMR Sheet (OMR means Optical

Completing an OMR SheetEach OMR Sheet contains a number of boxes or fields. ❐ Boxes are for marking user parameter settings, the contrast setting, and

Marking Up FieldsThere are two types of field.❐ Number Fields: These are for inputting telephone numbers, personal codes,the number of pages in the fa

Name FieldsIn a name field, each letter, symbol, or punctuation mark is represented by twodigits. The characters that you can use with this machine ar

The Five Types of OMR SheetsThis section describes each of the five types of OMR Sheet and how to markthem. (Using Function 54, print a sample of each

CAUTION: If you mark a Quick or Speed Dial that already contains a number,the machine will replace the old number without giving you any warning. 3. I

4. Mark up the Quick and Speed Dials that you wish to place in this Group. EachQuick and Speed Dial has one box above it.Example: Store Quick Dials 0

6. Mark either the ON or the OFF box for Voice Request, EconomyTransmission, Secure Transmission, Auto Reduction, TTI, and IDTransmission.Transfer Re

ProceduresTo Print an OMR SheetNote: You must have Letter, Legal, or A4-size paper in the cassette before youprint an OMR Sheet. 1. Function 5 4

Using an OMR Sheet to Program the MachineAfter marking up the OMR Sheet, do the following. 1. Place the OMR Sheet in the feeder facedown. 2. Start 3

CONVENTIONSThe following conventions were used when writing this manual.KeynamesThese have been printed in a different typeface and enclosed by a box.

Power Saver OverviewLaser printing requires the application of heat to bond toner to the printer paper.For incoming messages to be output quickly, a

Programming ProcedureExample: For Tuesday, set the heater to switch on at 9 am and switch off at 6 pm. 1. Function 6 0 2 2 2 2 7 4

Switching the Power Saver On or OffThe Power Saver feature must be switched on using Function 81. If it is switchedoff, the heating elements will stay

CountersThese counters will help you if you wish to keep a regular check on how manypages your machine has sent, received, and copied.The machine has

Entering PC Printer Mode (Printer Interface Required)Using PC Printer Mode, you can connect your fax machine to an IBM orcompatible personal computer

CopyingIf you need to make a copy of something, and there is no copier available, useyour fax machine. Just place your original in the feeder, and pre

Dual AccessDual Access means that even if the machine is already carrying out a task, youmay be able to operate the machine. For instance, if your mac

RDS (Remote Diagnostic System)OverviewIf your machine has a problem, a service technician can perform variousdiagnostic tasks over the telephone line

Short PreambleShort Preamble slightly reduces communication costs between machinesproduced by the same manufacturer. This feature reduces the length o

AUTOMATICALLY PRINTED REPORTSThe following reports are automatically printed out at the appropriate time. Descriptions of the Available ReportsTCR (Tr

Optional EquipmentMemory (Fax Memory Type 30 1MB-II, Fax Memory Type 30 2MB)Either a 1-Mbyte memory card, a 2-Mbyte memory card, or a 40-Mbyte hard di

Most procedures start from standby mode,that is, when the display is as shown on theright. The value after "MEMORY" shows howmuch memory s

Power Failure ReportThis report is printed if the machine’s power was off for long enough to erase thememory. The report gives details of the files th

Transmission Deadline Report/Polling Confirmation ListIf you selected the TRD (Transmission Deadline) option, this report will be printedwhen the dead

Note: ❐ To switch the Confidential File Report on or off, use Function 81 (seepage 128).❐ To switch the Error Report on or off, contact a service tech

Report FormatsExample 1. Error ReportThe following report means that the machine sent four pages but there wereerrors during the first two pages.Examp

The following pages explain the symbols that appear in certain columns of thereports.The Mode Column See the bottom of the TCR for a full listing of t

In the Result column, some reports may have an "E" followed by a code, andthere may be a message printed at the bottom of the report. This c

Quick Dial ListThis is a list of the telephone numbers and other items that you have stored in themachine’s Quick Dial Keys.Press Function 4 3 S

Forwarding ListThis list shows details of how you have programmed the Forwarding feature. Italso includes the Wild Cards.Press Function 6 0 2

REPLACING PAPER❐ When the Add Paper indicator ( ) on the operation panel is lit, the uppercassette is empty. ❐ When the Add Paper indicator (

REPLACING THE TONER CASSETTE❐ When the Add Toner indicator ( ) starts to blink, the toner cassette isalmost empty. You will be able to make 100 mo

STORING TELEPHONE NUMBERSTo dial a telephone number or store it as a Quick Dial or Speed Dial, type it intothe machine at the ten-key pad on the opera

4. On the new toner cassette, removethe two green plastic stoppers. 5. Slide the new toner cassette into themachine along the rails until it stops.CA

Ordering TonerWhen you run out of toner, you can dial your dealer, and input the amount of tonerneeded. The machine will generate an order form and se

Ordering Toner ProcedureYou can automatically fax an order for new toner whenever you need to. Eachcarton contains four toner cartridges.When you need

REPLACING THE STAMPWhen the stamp made by the stamp becomes pale, replace the stamp asdescribed below. 1. Remove the document tray. 2. Open the scanne

CHANGING THE PAPER SIZE OF THE CASSETTEWhen you want to use a different size of paper in the cassette, do the following.NOTE: You need a #2 Philipsscr

4. Change the position of the two side fences [C] to match the new paper size.5. Change the paper size actuator [D] to the appropriate one.6. Push dow

Lower Cassette(s) 1. Remove the lower cassette.CAUTION:To avoid dropping the cassette, hold itby the front and side while pulling itout. 2. Remove the

USER MAINTENANCE PROCEDURESTo ensure that your fax continues to operate smoothly, some simple maintenanceis required. This entails cleaning a few comp

User Maintenance ProcedureScanner➊➌➋[J][H][I][F][E]USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE204

1. Prepare a soft damp cloth. 2. Turn off the main power switch.Note for machines that do not have the optional hard disk unitBefore turning off the

Punctuation Marks and SymbolsIf you press 31 or 63 while entering alabel, a menu of symbols will appear, asshown on the right. ❐ To select a sym

6. Clean the separation roller [E] withthe soft damp cloth, while rotatingthe roller. This roller is near the ➀decal inside the machine. 7. Clean the

9. Turn the main power switch off.10. Clean the exposure glass [I] with thesoft damp cloth.11. Clean the pick-up and feed rollers [J]with the soft da

Main Body[L][U][N][T][W]USER MAINTENANCE PROCEDURES LOOKING AFTER THE MACHINE208

1. Remove the upper cassette [K].CAUTION:To avoid dropping the cassette, holdit by the front and side while pullingit out. 2. Clean the three registr

3. Clean the white paper feed rollers [N]in the cassette, while rotating them. 4. Put back the cassette. 5. Open the front cover [O]. 6. Remove the t

7. Lay a sheet of paper on top of themaster belt [S] (dark green plasticbelt), to avoid damage to the masterbelt.CAUTION:Do not touch the master belt

Lower Paper Feed Unit(s) (If one or more are installed) 1. Remove the lower cassette.CAUTIONTo avoid dropping the cassette, hold itby the front and si

Caution: Do not attempt to make any repairs other than those described inthis manual. Removing covers may expose you to dangerousvoltages and other ri

Adjusting the Document FeederIf you normally scan thin or thick sheets of paper you can adjust the autodocument feeder mechanism. Also, this is useful

COPY JAMSIf the Clear Copy Indicator ( ) blinks, there is a copy jam.There are four possible locations:❐ Cassette entrance❐ Inside the machine❐ Co

ON/OFF SWITCHES AND USER PARAMETERSSome of the features in this machine can be switched on or off, and some of themdo not work unless they are switche

Inside the Machine 1. Remove the trays, and pull open thecassette. 2. Open the front cover. 3. Pull out the jammed paper carefullyby the leading or tr

Copy Feed-out Area 1. Remove the document table andcopy tray, and pull open the cas-sette. 2. Open the copy feed out cover. 3. Gently pull out the mis

Lower Cassette EntranceCAUTIONIf there is a paper feed problem in the lower cassette entrance, please slideout the cassettes one by one, from the top

OPERATING DIFFICULTIESProblem Required ActionSTANDBY MODENothing happens when theswitch is turned on.Check the power cord. Is it properly plugged into

Problem Required ActionFrequent original misfeeds MultifeedsIncorrect positioning of originals➣ Put the document in the feeder correctly.See page 49.I

Problem Required ActionTransmission cannot takeplace; the ClearOriginal indicator blinks.The document is jammed in the feeder. ➣ Remove the jammed doc

Problem Required ActionCopy paper mIsfeeds occurfrequently.Is the proper paper in the paper tray?➣ Paper size and weight must be within thestandards s

DISPLAYED ERROR MESSAGESThe following messages may appear while you are operating or programming themachine.CHECK AUTO-DIALINGYou cannot use the auto-

OVER NO OF PROG RTI/CSIYou cannot store any RTIs or CSIs for use with this feature; thelimit has already been reached.RTI/CSI IS NOT PROGRAMMEDNo RTIs

ERROR CODESFax machines use a telephone line. The same types of problems you experiencewhile making phone calls (such as noisy lines, crosstalk, disco

3. Change the setting by using ← or → . 4. Either:❐ Change another setting: Go to step 2.❐ Finish: Yes Function A table showing the order

Code Possible Cause2-xx Possible fault in your machine4-00The page took too long to send. Send again at a lower resolution, or withouthalftone. The li

CALLING THE SERVICE STATIONThe machine has a feature called Service Report Transmission. Use this featurewhen your machine is having problems. The mac

Sending a Service ReportWhen you need to send a service report, do the following. 1. 63 2. Start If the transmission was not successful, the machin

Dimensions: 20.3" x 18.7" x 12.1" (W x D x H)Excluding trays, handset, cassettes, and optional kits.Weight: 48.5 lbsExcluding the maste

WARNING: Do not attempt any maintenance or troubleshooting other thanthat mentioned in this manual.OperationUp to four additional paper feed units can

WARNING: Do not attempt any maintenance or troubleshooting other thanthat mentioned in this manual.GeneralYou can upgrade the memory capacity of the f

IntroductionThe ISDN G4 Option Type 90 allows you to send and receive fax messages onhigh-speed high-quality digital networks. It will allow you to co

Setting up the Group 4 InterfaceBefore you start sending faxes using the Group 4 interface, there a few items thatyou have to store in your machine. T

❐ To type the backslash, you must have programmed one of the User Func -tion Keys to input a subaddress (see page 163 for how to program a UserFuncti

Next Transfer StationThe Next Transfer Station allows your fax machine to be a transfer station in atwo-step transfer operation using a digital networ

2. The current settings for switch 00 are now displayed on the bottom line of thedisplay. If the settings for this switch are the way that you want t

OperationDialing and Storing Telephone NumbersOverviewAfter installing the ISDN G4 Option Type 90, you must be careful to select thecorrect signaling

Transmission ProcedureThe following example shows how to dial (assuming that the ISDN G4 OptionType 90 has been installed). The differences between th

Storing a Telephone NumberThe following example shows how to store a Quick Dial if the ISDN G4 OptionType 90 has been installed. The differences betwe

5. Yes 6. Either:❐ Program a label for this number: go tostep 7.❐ Do not program a label: Yes . Go tostep 8. 7. Input a label using the Quick Di

Automatic Fallback from Group 4 Mode to Group 3 ModeIf your machine cannot communicate with the other party using Group 4 mode, itwill try using Group

Explanation of the Items in the Group 4 IdentifierTransmitter and Receiver Terminal IDsThe following example shows what happens when the two communica

Switching the Command Information Line On/OffThis is similar to the TTI On/Off switching option for Group 3 Transmission (seepage 64).The Command Info

Terminal ID VerificationThis feature helps you to make sure that your communications do not go to thewrong place. However, like Protection Against Wro

GLOSSARYADF (Automatic Document Feeder):A device which feeds the pages of a multipage document one at a time, in theorder that you arranged the pages

DPI (Dots Per Inch), or l/mm (Lines Per Millimeter):This is the unit of resolution. The scanner scans your document according to theselected resolutio

Switch 01 - Printing of various items on received messagesDigit Purpose0Mark to be printed at the receiving side to distinguish messages that are sent

Polling File:This is a set of instructions (destinations to be polled, time of polling) for pollingreception.Pulse Dialing:This method of dialing uses

INDEXAAdd Paper Indicator 194Add Toner Indicator 195 - 198AI Redial 20Making a telephone call 78Sending a fax 73AI Short Protocol 184Area Code Prefix

Groups 30Programming 38Programming by OMR Sheet 171Using a Group 51, 86HHalftone 55Halftone Type Selection 56Handset 22, 78Installation 22, 28IID Co

PPage Count 62Page Retransmission 123PBX, dialing from behind 31, 50PC Printer Mode 180Personal Code List 111, 192Personal Codes 59, 110Programming 11

ReportsAuthorized Reception List 133, 192Communication Failure Report185Confidential File Report 186Error Report 185, 189, 225 - 226File List

Transmission Deadline (TRD) 61Transmission Deadline Report 187Transmission modeDefault setting 70Transmission Result Report 185On/Off Switch 187TTI (T

USAFCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, amongother info

NO. FUNCTION PAGE11 Confidential Transmission 10412 Transfer Request 8713 Secured Polling Transmission 155, 15614 Free Polling Transmission 15415 Poll

CERTIFICATION LABELCertification LabelRICOH UNITECHNO CO., LTD. Complies with FDA radiation performance standards, 21 CFR Subchapter J. 713

SUPPLIESCAUTION: Ricoh shall not be responsible for any damage or expense thatmay result from the use of parts other than recommended parts.TONER CASS

Switch 04 - VariousDigit Purpose01Do not change these settings.2 Auto reduce 0: Off 1: On3 Do not change these settings.45 Restricted Access 0: Off 1:

WARNING: Do not attempt any maintenance or troubleshooting other thanthat mentioned in this manual. This machine contains a laserbeam generator and di

COLD WEATHER POWER-UPAvoid raising the room temperature abruptlywhen it is below 57°F, or condensation mayform inside the machine. 1. Raise the room t

WARNING: This equipment has been tested and found to comply with thelimits for a Class A digital device, pursuant to Part 15 of the FCC Rules.These li

COPY PAPER❐ 15-20 lb. copy paper is recommended: letter or legal sizes are the mostcommonly used❐ Do not use damp paper, or copies will be defective.❐

GENERAL❐ Read the Important Safety Information at the front of this manual.❐ Since some parts of the machine are supplied with high voltage, make sure

1 Document Table 8 Scanner Release 2 Document Guide 9 Lifting Handle3 Operation Panel 10 Front Cover Release4 Telephone : optional 11 Cassette5 Manu

1. Power Indicator Lights when the power switch is on. To use the machine, turn theswitch to ’On’.CommunicatingIndicatorLights when a fax message is b

2. Display Displays prompts, warnings, and selected modes.Function Key Press to use one of the numbered functions.Yes/No Keys Use to answer questions

LOCATIONFor the best possible performance, install your machine in a place which satisfiesthe following conditions.❐ Not exposed to direct sunlight❐ W

CONNECTING THE MACHINEA service technician will install the machine. Before using the machine:❐ Make sure that it is properly connected to the telepho

SOME ITEMS MUST BE PROGRAMMED FIRSTOverviewAfter you have installed your new machine and connected it to the telephone line,there are a few things th

Date and TimeYour fax machine has an internal clock. It controls the following features.❐ The time display on the operation panel while the machine is

2. Use the ← and → arrows on thescroll key to switch this feature on or off. 3. To store your setting: Yes Terminal IdentificationThere are thr

Notice about the Telephone Consumer Protection Act (Valid in the USA only)Attention please!The Telephone Consumer Protection Act of 1991 among other t

RTI (Remote Terminal Identification)Your RTI appears on the other party’s operation panel during communication, ifthe other machine was made by the sa

3. Either:❐ Copy the RTI across and store thatas the TTI: 2 . Then go to step 5.(Or, if you wish to edit the TTI: ↑ Yes )❐ Input a new TTI or

Telephone Line Type If the setting of this feature is incorrect, you will not be able to dial using themachine’s keypad or automatic dialer.There are

QUICK DIAL, SPEED DIAL, AND GROUP DIALThree Convenient Ways to DialInstead of dialing the full number on the fax machine’s keypad, you can useSpeed Di

You can store up to 64 Quick Dial Keys and 100 Speed Dial Codes in this model.When you store a Quick Dial or Speed Dial, you can also store the name o

Programming Quick DialThis machine has 64 Quick Dial Keys (01 to 64), each of which can beprogrammed as one of the following: Quick Dial Key, Group, A

5. Yes 6. Either:❐ Input a label using the Quick Dialkeys. Then press Yes . ❐ Do not program a label: Press Yes . 7. Switch Label Insertion

5. Either❐ Change the label: Edit the existinglabel, then press Yes .❐ Keep the label as it is: Yes 6. Switch Label Insertion on or off. Use t

Programming Speed DialsUsing this feature, you can store telephone numbers as Speed Dial Codes. Youcan also store a label with each telephone number f

5. Yes 6. Either:❐ Input a label using the Quick Dialkeys (such as XYZ CO. LONDON).Then press Yes .❐ Do not program a label for thisnumber: Pre

1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and instructions marked on the product. 4. Unplug

Editing a Speed Dial 1. Function 3 2 2. Input the Speed Dial Code that you wishto edit. Example: 0 0 ❐ If the wrong number is displayed, pre

7. Switch Label Insertion on or off. Use the ← and → arrows on the scroll keyto select the required setting.Then: Yes 8. Either❐ Program ano

Programming GroupsGroups allow you to combine some numbers into one group, for easy sequentialtransmission to all the numbers in that group. These num

Storing Numbers in a GroupFirst, enter Group Programming mode as explained on page 38. Then: 1. Press 1 . 2. Input the number that you wish to s

Checking Which Numbers are Already in the GroupFirst, enter Group Programming mode as explained on page 38. Then: 1. Press 2 . 2. Press ↓ to sc

Storing a Group Transfer StationThe Group Transfer Station is one of the features of this machine that allows youto set up fax transmission networks.B

3. Yes Erasing the GroupThis procedure deletes this Group and all the numbers stored in it. The SpeedDial Codes and Quick Dial Keys that you used in

Limits on the Use of Stored Telephone NumbersWhen you use the three features listed in the following table, you can dial morethan one number. However,

DEALING WITH JUNK FAX MAILThe following features will help you to reject unwanted junk fax mail.❐ Authorized Reception: see page 132.❐ Closed Network

SENDING A FAX MESSAGEPrecautions Concerning Unacceptable Document TypesBefore you send your document, make sure that it meets the followingrequirement

CONTENTSIMPORTANT SAFETY INSTRUCTIONSINTRODUCTIONWHAT DOES A FAX MACHINE DO? 1TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION 1SOME OF THE THINGS T

Page ConditionDo not place damaged pages in the automatic document feeder.Originals that contain the following materials should not be placed in thedo

Transmission Procedure at a GlanceOverviewThere are two ways to send a fax message.❐ Immediate Transmission❐ Memory TransmissionImmediate Transmission

Memory TransmissionMemory Transmission is convenient because:❐ Fax messages can be scanned much more quickly (you can take yourdocument away from the

Sending to Just One Location 1. Make sure that the machine is in standby mode:❐ The display on the operation panel mustbe as shown on the right. 2. Ca

3. Dial in one of the following ways.a) Ten Key Pad b) Quick Dial c) Speed Dial d) Handset ✬ ✬ : Only if the telephone handset is installed.If your

Sending to More Than One Location (Broadcasting) 1. Make sure that the machine is in standby mode (see page 49). 2. Make sure that the Memory indicato

5. Yes 6. Either❐ Dial another number: Go to step 4.❐ Press Start . The machine will dial the first destination (or, if you selected Send Later,

Possible ProblemsYou want to take out the documentPress the scanner release button, open the scanner, and take out the document.Caution: Do not pull o

SENDING A FAX MESSAGEROUTINE OPERATIONContrast, Resolution, and Halftone ModesYou may wish to send many different types of fax message. Some of these

ROUTINE OPERATION SENDING A FAX MESSAGEContrastThe text and diagrams in your document must stand out clearly from the paperthey are written on. If you

BEFORE YOU SEND YOUR FIRST FAXSOME ITEMS MUST BE PROGRAMMED FIRST 23Overview 23Language Selection 23Date and Time 24Daylight Saving Time 24Terminal Id

Selecting the Halftone TypeThis model has two types of Halftone, the Dither Process, and the higher qualityError Diffusion Process. To change the curr

Home Position Setting AdjustmentsFor the contrast, resolution, and halftone, you can select whether the settingsreturn to home position at the end of

Dialing with the Telephone DirectoryThis can be done for any number that you have stored as a Speed Dial Code witha label programmed for it.Example: Y

Optional Features for TransmissionWhen you make a routine transmission, you can access a few optional features. These options are only available if &q

If you input your Personal Code, your name will appear on the TCR andTransmission Result Report. 1. Either:❐ Press ↓ 0 1 ❐ 2. Example: 7 3 6

1. Press ↓ 0 2 2. Example: Send at 11:30 pm 3. Yes Transmission Deadline (TRD)If your message has to be sent to the other end before a certa

1. Press ↓ 0 3 2. Example: The deadline is 12:50 pm. 3. Yes Page Count (Immediate Transmission only)When your fax message is printed at the o

1. Press ↓ 0 4 2. Example: 10 pages 1 0 3. Yes Auto ReduceIf the fax message that you are sending is wider than the printer paper in there

Auto Reduce Home Position AdjustmentYou can change the home position of the Auto Reduce setting if you wish. Do notdo this unless the current home pos

2. Press ↓ until "TTI ON OFF"is displayed.If you wish to change the TTI setting, press ← or → until the displayedsetting is

Contrast, Resolution, and Halftone Modes 54Contrast 55Resolution 55Halftone 55Selecting the Halftone Type 56Home Position Setting Adjustments 57Dial

3. Yes when you have finished.Economy Transmission This feature is similar to Send Later. However, it has the added bonus ofautomatically combini

Storing the Economy Transmission TimeBefore using Economy Transmission, you must use Function 74 to program atime for Economy Transmissions to start.

1. Press ↓ 0 7 2. Press ↓ until "VOICE REQUEST ON OFF" is displayed.If you wish to change the VOICE REQUEST setting, press

Immediate TransmissionProcedureIf you do not wish to store the fax message in memory before sending it out, usethe following procedure.❐ The merits an

Transmission Mode Home Position AdjustmentThe default mode of your machine is Memory Transmission. If you wish, you canchange this home position to Im

Using the StampIf press the Stamp key to light the Stamp indicator, the machine stamps thebottom of each page. During memory transmission, the stamp i

RedialingIf a message was not transmitted successfully, that does not mean that you haveto enter the telephone number again. In many cases, the machin

Using the AI (Artificial Intelligence) Redial KeyThe machine learns and remembers the last 10 telephone numbers that youinput. Then, if you have to re

RECEIVING FAX MESSAGESSelecting the Reception ModeThere are two ways to set up your machine to receive fax messages.❐ Auto Receive Mode❐ Manual Receiv

Auto Receive ModeThis mode is selected when the Auto Receive indicator is lit.Incoming faxes are received automatically. You do not have to be by the

Speaker and Buzzer Volume Adjustments 80 ADVANCED FEATURESNETWORKING 81Overview 81What Networking Features Does This Machine Have? 82Preparing the

Switching Substitute Reception On or OffThere are two conditions under which you may wish to disable this feature.❐ If you do not like keeping receive

TELEPHONE CALLSA handset is required to execute the procedures in this section.You can use your fax machine for dialing in the same way as you would u

Using the HandsetUsing the fax machine’s built-in or optional handset, you can use the fax machinein the same way as a normal telephone. Pick up the h

Answering the TelephoneIf the telephone rings just once:A fax is coming in. Do not pick up the handset.If the telephone rings continuously: 1. Pick up

6. Replace the handset.❐ Do not replace the handset if you wish to speak to the other party again. When your machine emits a tone, press Stop then s

NETWORKINGOverviewThis section explains how you can use this machine to distribute fax messagesover networks of fax machines. As we have seen (Sending

What Networking Features Does This Machine Have?The machine’s networking features are summarized below.❐ Transfer Request: This allows you to send a f

Preparing the Machine for Networking OperationsBefore you can start to set up fax communication networks, there are some itemsthat you have to program

Storing your Machine’s Own Telephone NumberStore your fax terminal’s telephone number using this feature. If you do not dothis, you will not be able t

2. Yes 3. Input the area code prefix. 4. Yes Function Storing the ID CodeBefore programming the ID Code, confer with other users in your fax n