Ricoh Aficio 1232C Betriebsanleitung

1224C/1232COperating InstructionsGeneral Settings GuideFor safe and correct use of this machine, please be sure to read the Safety Information be-for

viiiRedistribution and use in source and binary forms, with or without modifica-tion, are permitted provided that the following conditions are met:ARe

User Tools (System Settings)845❖❖❖❖ ScannerLimits users who can use the Scan-ner function and manages the useof each user code.Note❒ Select the Scanne

User Code855Note❒ The keys you can select are asfollows:•[Freq.]… Added to thepage that is displayed first.• [AB],[CD],[EF],[GH],[IJK],[LMN],[OPQ],[RS

User Tools (System Settings)865B Press [Change], and then enterthe new user code using thenumber keys.C Press [#].To change the available functionsA

User Code875EEEEPress [Exit].FFFFPress the {{{{User Tools/Counter}}}} key.Displaying the number of prints for Each User CodeYou can check the number o

User Tools (System Settings)885EEEEPress [Print Counter].FFFFPress [Print].Clearing the number of printsAAAAPress the {{{{User Tools/Counter}}}} key.B

E-mail Destination895E-mail DestinationBy registering an E-mail destination,you can send scanned documents byE-mail.• It is easy to select the E-mail

User Tools (System Settings)905To select the titleA To classify the user with the ti-tle, press the title key from “Se-lect Title”.Note❒ The keys you

E-mail Destination915Changing a Registered E-mail DestinationAAAAPress the {{{{User Tools/Counter}}}} key.BBBBPress [System Settings].CCCCPress [Key O

User Tools (System Settings)925Clearing a Registered E-mail AddressAAAAPress the {{{{User Tools/Counter}}}} key.BBBBPress [System Settings].CCCCPress

Registering E-mail Destinations to a Group935Registering E-mail Destinations to a GroupRegistered groups can be used as fol-lowings:• To easily contro

ix• This product includes software developed by Terrence R. Lambert.• This product includes software developed by Adam Glass and Charles Han-num.• Thi

User Tools (System Settings)945Registering the E-mail Destinations to a GroupNote❒ When registering new E-mail des-tinations, you can also registergro

Registering E-mail Destinations to a Group955HHHHPress [OK].Displaying the E-mail DestinationsYou can confirm the user (destina-tion) of each group.AA

User Tools (System Settings)965Changing a Group NameAAAAPress the {{{{User Tools/Counter}}}} key.BBBBPress [System Settings].CCCCPress [Key Operator T

Entering Text975Entering TextThis section describes how to enter characters. When you enter a character, it isshown at the position of the cursor. If

User Tools (System Settings)985How to Enter TextEntering lettersAAAAPress [Shift] to switch between uppercase and lowercase.BBBBPress the letters you

996. TroubleshootingIf Your Machine Does Not Operate as You WantGeneralMachine Status Problem/Cause ActionPlease wait. This message appears when you t

Troubleshooting1006Machine Status Problem/Cause ActionThe main power indicator continues blinking and does not turn off when pressed.This occurs in th

If Your Machine Does Not Operate as You Want1016Document ServerProblem Action"Scanned pages exceeded max. number. Do you want to store the scanne

Troubleshooting1026BBBB Loading PaperReferenceRegarding Paper types and sizes,⇒ p.144 “Copy Paper”Loading Paper in Tray 1 and 2Note❒ You can change th

B Loading Paper1036BBBBLoad paper into the tray with theprint side up.Important❒ Check that the top of the stack isnot higher than the limit markinsid

xHow to Read this ManualSymbolsIn this manual, the following symbols are used:R WARNING:This symbol indicates a potentially hazardous situation that m

Troubleshooting1046DDDD Adding TonerWhen D is displayed, it is time to add toner.R WARNING:R CAUTION:Important❒ If you use toner other than that recom

Removing Toner1056Removing Toner• 1: Open the front cover of the machine.• 2: Pull the lever and open the green cover.• 3: Gently pull out the toner c

Troubleshooting1066Inserting Toner• 1: Hold a new cartridge and shake it 10∼12 times.Note❒ Do not touch the “metal contact point” of the cartridge, or

x Clearing Misfeeds1076xxxx Clearing MisfeedsR CAUTION:Important❒ When clearing misfeeds, do not turn off the operation switch. If you do, yourcopy se

Troubleshooting1086

x Clearing Misfeeds1096Turn the blue dial to the left and remove the misfed paper.

Troubleshooting1106

x Clearing Misfeeds1116

Troubleshooting1126Changing the Paper SizePreparationBe sure to select the paper sizewith the user tools. Otherwise,misfeeds might occur. ⇒ p.65“Tray

Changing the Paper Size1136DDDDSet the paper guide lock to the"unlocked" position.EEEEPushing the green lever of theside guide (AAAA), move

xiSafety InformationWhen using this machine, the following safety precautions should always be fol-lowed.Safety During OperationIn this manual, the fo

Troubleshooting1146JJJJPinching both sides of the endguide (AAAA), move the end guide to-ward the paper stack until it stops(BBBB).KKKKSlide the paper

Changing the Paper Size1156FFFFLoad paper into the tray with theprint side up.Important❒ Confirm that the top of the stackis not higher than the limit

Troubleshooting1166CCCCPress [Tray Paper Settings].DDDDSelect the tray to customize thepaper size.EEEEPress [Custom Size] on the "TrayPaper Size

d Adding Staples1176dddd Adding StaplesImportant❒ If you use a staple cartridge other than that recommended, staple failure orstaple jams might occur.

Troubleshooting11861000-Sheet Finisher• 5: Pull out the ribbon.• 6: Reinstall the cartridge.• 7: Close the side cover.• 1: Open the front cover of the

d Adding Staples1196• 5: Take out the empty refill in the direction of the arrow.• 6: Align the arrows on the new refill and the cartridge, and then p

Troubleshooting1206eeee Removing Jammed StaplesNote❒ Staples might jam because of curled copy paper. In such a case, try turningthe copy paper over in

e Removing Jammed Staples12161000-Sheet Finisher• 5: Reinstall the cartridge.• 6: Close the side cover.• 1: Open the front cover of the finisher and p

Troubleshooting1226• 5: Pull down the face plate of the cartridge until it clicks.• 6: Hold the green lever and reinstall the cartridge until it click

1237. REMARKSDo's And Don'tsR CAUTION:Important❒ If you want to unplug the powercord or turn off the main powerswitch, make sure that the re

xiiR CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow.• Unplug the power cord from the wall outlet before you move t

REMARKS1247Saving Colour Copies• There is no difference between colour prints and colour copies in terms of fad-ing. However, for long-term storage, m

Toner1257TonerHandling TonerR WARNING:R CAUTION:Important❒ If you use toner other than the recommended type, a fault might occur.ReferenceIf you want

REMARKS1267Where to Put Your MachineMachine EnvironmentYour machine's location should becarefully chosen because environ-mental conditions greatl

Where to Put Your Machine1277Limitation❒ Carefully move the machine. Ifyou do not, the machine might bedamaged or a stored file might bedeleted.❒ Do n

REMARKS1287Maintaining Your MachineIf the exposure glass, exposure glasscover, or document feeder belt isdirty, you might not be able to makeclean cop

Other Functions1297Other FunctionsInquiryThe inquiry function lets you confirmthe telephone numbers to contact forrepairs or to order toner. Be sure t

REMARKS1307CCCCPress [Exit].The menu appears in French.Changing Paper Thickness SettingsSelect [Thin] or [Normal] for plain pa-per type, depending on

Counter1317CounterDisplaying the Total CounterYou can display the total counter val-ue used for all functions.AAAAPress the {{{{User Tools/Counter}}}}

REMARKS1327

1338. SpecificationMainframe❖❖❖❖ Configuration:Desktop❖❖❖❖ Photosensitivity type:OPC belt❖❖❖❖ Original scanning:One-dimensional solid scanning system

xiiiPositions of Labels and Hallmarks for RRRRWARNING and RRRRCAUTIONThis machine has labels and hallmarks for RWARNING,RCAUTION at thepositions shown

Specification1348• Bypass (custom size):Vertical: 90 – 305mm, 3.55" – 12.00"Horizontal: 148 – 457.2mm, 5.83" – 18.00"• Duplex: A3L

Mainframe1358❖❖❖❖ Black, Yellow, Magenta, Cyan(When copying continuously in full size.)❖❖❖❖ Reproduction ratio:Preset reproduction ratios:Zoom: From 2

Specification1368• Complete system *1 *1The Complete System consists of the mainframe, document feeder, 1000-sheetfinisher, duplex unit, internal tray

Options1378OptionsDocument Feeder❖❖❖❖ Mode:ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size origi-nals mode❖❖❖❖ Original size:• A3L – A5K

Specification1388500-Sheet Finisher❖❖❖❖ Paper size:A3L, B4L, A4KL, B5KL, A5K, 11" × 17"L, 81/2" × 14"L, 81/2" ×11"KL, 81

Options13981000-Sheet FinisherFinisher Tray 1:❖❖❖❖ Paper size:A3L, B4L, A4KL, B5KL, A5KL, B6L, A6L, 12" × 18"L, 11" × 17"L,81/2&qu

Specification1408❖❖❖❖ Power consumption:Less than 50W (power is supplied from the mainframe)❖❖❖❖ Dimensions (W ×××× D ×××× H):527 × 520 × 790mm, 20.7&

Options1418Duplex Unit❖❖❖❖ Paper size:A3L, B4L, A4KL, B5KL, A5KL, 5 1/2" × 8 1/2"L, 7 1/4" × 10 1/2"L, 81/2" × 11"KL, 8

Specification1428Bypass Tray❖❖❖❖ Paper size:• Standard size: A3L – A6L, 12" × 18"L – 51/2" × 81/2"KL• Custom size: Vertical (90.0

Options1438Paper tray unit❖❖❖❖ Copy paper weight:60 – 128g/m2 (16 – 34 lb.)❖❖❖❖ Available paper size:A3L, B4L, A4KL, B5KL, A5KL, 11" × 17"L,

xiv

Specification1448Copy PaperRecommended Paper Sizes and TypesThe following limitations apply to each tray:Tray TypePaper Type and WeightMetric Version

Copy Paper1458Paper tray unit (option)60 - 105g/m2 (16-28 lb.) *2 Custom sizeVertical: 148.0 - 297.0 mmHorizontal: 148.0 - 432.0 mm *2 Custom sizeVe

Specification1468*1Select the paper size in System Settings. ⇒ p.65 “Tray Paper Size: (Tray 1–4)”*2Specify the paper size. ⇒ p.65 “Tray Paper Size:

Copy Paper1478• The minimum vertical length of envelopes that can be loaded is 140mm, including opened flap.• Do not print on both sides.• Do not stac

Specification1488Note❒ To prevent misfeeds, do not use the following kinds of paper:• Bent, folded, or creased paper• Torn paper• Slippery paper• Perf

149INDEX1000-sheet finisher, 1110BASE-T/100BASE-TX, 15500-Sheet Finisher, 11AAccess to the Machine, 127Adding Staples, 117Adding Toner, 10

150EE GBLLarge Capacity Tray (LCT), 11, 142Loading Paper, 102Large Capacity Tray (option), 103Tray 1 and 2, 102MMachine Environment, 126Main

Declaration of Conformity“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low VoltageDirective 73/23/EEC.”In accord

1ENERGY STAR Program The machine model which meets the Guidelines is Type 2.• Low Power ModeThis product automatically lowers its power consumption 15

2Specification❖❖❖❖ Recycled PaperIn accordance with the ENERGY STAR Program, we recommend use of recy-cled paper which is environmentally friendly. Pl

3Manuals for this MachineThis is a multi-functional machine combining copier, facsimile, printer and scan-ner functions. This manual describes procedu

IntroductionThis manual describes detailed instructions on the operation and notes about the use of this machine.To get maximum versatility from this

4Machine TypesThis machine comes in two models which vary in copy speed. To ascertainwhich model you have, see the inside front cover of this manual.T

51. What You Can Do With ThisMachineAdditional Functions Provided by Internal OptionsYou can expand the capabilities of this machine to include fax fu

What You Can Do With This Machine61Document Server ModeYou can save documents from copy functions, facsimile transactions, the printer,and the scanner

Additional Functions Provided by Internal Options71Important❒ Do not turn off the main power switch when the Operation Switch is on or theOn indicator

What You Can Do With This Machine81User ManagementYou can limit the users of the machine, and restrict their use of certain functionsusing user codes.

92. BasicsGuide To Components1. Exposure glass cover (option) orDocument feeder (ADF) (option)Lower the exposure glass cover overoriginals placed on t

Basics1028. Internal tray 2 (1 bin tray) (option)9. Duplex unit (Unit for two-sidedcopies) (option)10. Front coverOpen to access the inside of the mac

External Options112External Options1. 500-Sheet FinisherSorts, stacks and staples copies.2. Bridge unitRelays copies to the finisher.3. Exposure glass

Basics122Control PanelNote❒ This illustration shows the Control Panel of the machine with options fully in-stalled.1. Screen contrast knobAdjusts the

Control Panel13213.{{{{Interrupt}}}} key (copy mode)Press to make interrupt copies during acopy run.14. Main power indicator and pow-er indicatorThe m

iTABLE OF CONTENTSENERGY STAR Program ...1Manuals for this Machine

Basics142Display PanelThe display panel shows machine status, error messages and function menus.Important❒ A force or impact of more than 30 N (about

Connecting the Machine (Network Connections)152Connecting the Machine (Network Connections)1. Parallel port2. IEEE 1394 ports (option)3. 10BASE-T/100B

Basics162RequirementsRequirementsBefore using this machine, make sure that all appropriate environmental andelectrical requirements are satisfied. Con

Connecting the Machine (Network Connections)172Note❒ Consult your network administrator before connecting the machine to a net-work.❒ Make sure to use

Basics182Connecting the Network Cable to the NetworkLimitation❒ The IEEE 1394 Board (option) and the Wireless LAN Board (option) cannot beinstalled at

Connecting the Machine (Network Connections)192DDDDTurn on the main power switch.❖❖❖❖ Indicators on Network Interface Board1.Indicator (green)Remains

Basics202Turning On the PowerThis machine has two power switch-es.❖❖❖❖ Operation switch (right side of thecontrol panel)Press this switch to activate

Turning On the Power212Turning Off the PowerAAAAMake sure that the exposure glasscover or the document feeder is inthe right position.BBBBPress the op

Basics222Configuring the NetworkConfiguring the NetworkPreparationThis section describes the network settings using the System Settings menu.Required

Configuring the Network232Scanner (Net-work Twain Scanner) *2 Wireless LAN *7 IP Address, Subnet Mask, Gateway Ad-dress, Network Boot, Effective Proto

ii4. Document ServerRelationship between the Document Server and Other Functions...43Document Server Display ...

Basics242*1To use this function, you'll need ScanRouter V2 Lite (packaged with optional Print-er/Scanner Controller or ScanRouter V2 Professional

Configuring the Network252Configuring the Network with the Operation PanelThis section describes the basic procedures. Please make the settings approp

Basics262CCCCPress [Interface Settings].DDDDMake [Effective Protocol] settings.Note❒ You must configure the IP Address for using TCP/IP protocol. Cons

Configuring the Network272Acquiring the IP Address from the DHCP ServerTo use the DHCP server to acquire the IP address, select [DHCP] from [NetworkBo

Basics282A Make sure that [Network] is selected, and then press [NW Frame Type].B Select the Frame Type, and then press [OK].When using the IEEE 1394

Configuring the Network292When using the Wireless LAN Interface (option) in 802.11 Ad hoc ModeNote❒ You can set the 802.11 Ad hoc Mode from your compu

Basics302When using the Wireless LAN Interface (option) in Ad hoc ModeNote❒ You can set the Ad hoc Mode when you do not set SSID (Network Name)from yo

Configuring the Network312When using the Wireless LAN Interface (option) in Infrastructure ModeNote❒ The network administrator must check the environm

Basics322EEEEPress [Exit].FFFFPrint out the list of the entered settings if necessary.ReferenceFor details about List/Test Print, see "Printer Fe

Configuring the Network332CCCCPress [File Transfer].When using a delivery serverNote❒ You must set the delivery server IP address from the ScanRouter

iii6. TroubleshootingIf Your Machine Does Not Operate as You Want ...99General ...

Basics342Setting the recall interval timeA Press [Scanner Recall Interval Time].B Use the number keys to enter the recall interval time, and then pres

353. Combined FunctionOperationsChanging ModesNote❒ You cannot switch modes in any of the following situations:• When scanning in a fax message for tr

Combined Function Operations363Saving Energy----Energy Saver ModeIf you do not operate the machine for a certain period after an operation or whenyou

Changing Modes373• When the User Tools/Counter screen is displayed• When fixed warm-up is in progress• When the facsimile, printer or other functions

Combined Function Operations383Multi-AccessYou can carry out another job using a different function while the current job isbeing performed. Performin

Multi-Access393BWhen the machine receives the printer data, the data-in indicator blinks.When printing the document is finished, the machine starts pr

Combined Function Operations403Interrupt CopyingOperations for Copying ❍❍❍××××| × |||||×××××||Copying ❍❍❍××××| × | → | →→×××××→|FacsimileTransmission

Multi-Access413*1Simultaneous operations are only possible once the preceding job documents are allscanned and [Next Job] appears.*2You can scan a doc

Combined Function Operations423Limitation❒ Stapling cannot be used at the same time for multiple functions.Note❒ A machine with the 500-Sheet Finisher

434. Document ServerRelationship between the Document Server and Other FunctionsThe following table describes the relationship between the Document Se

iv8. SpecificationMainframe ... 133Options ...

Document Server444Document Server Display❖❖❖❖ Document Server Main Display1. Operating status and messagesappear.2. The title of the currently selecte

Using the Document Server454Using the Document ServerScanning and Saving Originals❖❖❖❖ File nameThe saved documents will auto-matically be named as &q

Document Server464DDDDPlace your originals either on theexposure glass or in the documentfeeder.ReferenceFor more information abouthow to place the ty

Using the Document Server474If user names have not been registeredA Enter the new user name, andthen press [OK].Reference⇒ p.97 “Entering Text”.To cha

Document Server484EEEEEnter the new file name, username, or password using the let-ter keys or number keys, and thenpress [OK].Reference⇒ p.46 “To reg

Using the Document Server494BBBBPress [Detail].Detailed information about thedocument is displayed.Note❒ If you have selected several doc-uments, use

Document Server504EEEEPress [OK].Only the files beginning with thename entered appear in the “SelectFiles to Print” display.Note❒ To display all the f

Using the Document Server514❒ Press [Select File] to return to the“Select Files to Print” display.❒ "Stamp" cannot be set for docu-ments sav

Document Server524Print First PageYou can print the first page of the doc-ument selected in the “Select Files toPrint” display to check content.If mor

Using the Document Server534CCCCPress [Delete File].DDDDPress [Delete] to delete the docu-ment.

vNoticeImportantDo not make copies of any item for which copying is prohibited by law.Copying the following items is normally prohibited by local law:

Document Server544Settings for the Document Server❖❖❖❖ Copier/Document Server Features ⇒⇒⇒⇒ "General Features 4/5" in Copy Reference❖❖❖❖ Sys

555. User Tools (System Settings)User Tools Menu (System Settings)$ These items must be set to use the function. Be sure to set them before usingthe

User Tools (System Settings)565❖❖❖❖ Timer Setting ⇒⇒⇒⇒ p.68 “Timer Setting”Tray Paper Size: Tray 3Auto Detect ❍❍❍Tray Paper Size: Tray 4Auto Detect ❍❍

User Tools Menu (System Settings)575❖❖❖❖ Interface Settings ⇒⇒⇒⇒ p.70 “Interface Settings/Network”, p.72 “Interface Settings/Par-allel Interface”, p.7

User Tools (System Settings)585*1Displayed when the IEEE1394 board (option) is installed.*2Displayed when the Wireless LAN board (option) is installed

User Tools Menu (System Settings)595❖❖❖❖ Key Operator ToolsDefault Copier Facsimile Printer ScannerUser Code ManagementOFF ❍❍❍❍Key Counter ManagementA

User Tools (System Settings)605Key Opera-tor's E-mail Address-- ❍AOF (Al-ways ON)ONDefault Copier Facsimile Printer Scanner

Accessing User Tools (System Settings)615Accessing User Tools (System Settings)This section is the key operators incharge of this machine. You canchan

User Tools (System Settings)625Settings You Can Change with the User ToolsReferenceFor how to access User Tools, see p.61 “Changing Settings”.General

Settings You Can Change with the User Tools635❒ When the optional Internal Tray, Shift Sort Tray, 500-Sheet Finisher, or1000-Sheet Finisher is install

viCopyrights and TrademarksTrademarksEthernet® is a registered trademark of Xerox Corporation.PostScript® and Acrobat® are registered trademarks of Ad

User Tools (System Settings)645❖❖❖❖ Output: Document Server (Document server)You can specify a tray to which documents are delivered.Note❒ Default: In

Settings You Can Change with the User Tools655Tray Paper Settings❖❖❖❖ Paper Tray Priority:Copier (Copier/Document Server)You can specify the tray to s

User Tools (System Settings)665❖❖❖❖ Paper Type:Bypass TraySets the display so you can see what type of paper is loaded in the bypass tray.• The paper

Settings You Can Change with the User Tools675❖❖❖❖ Cover Sheet TrayAllows you to specify and display the paper tray to set cover sheets. After se-lect

User Tools (System Settings)685Timer Setting❖❖❖❖ Auto Off TimerThe machine turns off automatically to conserve energy after a specifiedamount of time

Settings You Can Change with the User Tools695❖❖❖❖ Copier/Document Server Auto Reset Timer (Copier/Document Server)Specifies the time to elapse before

User Tools (System Settings)705Interface Settings/Network❖❖❖❖ IP AddressBefore using this machine with the network environment, you must config-ure th

Settings You Can Change with the User Tools715❖❖❖❖ Effective ProtocolSelect the protocol to use in the network.Note❒ Default: TCP/IP:Effective, NetWa

User Tools (System Settings)725Interface Settings/Parallel Interface❖❖❖❖ Parallel TimingSpecifies the timing setting for the parallel interface. Under

Settings You Can Change with the User Tools735Interface Settings/IEEE 1394 (Option)PreparationYou must install the IEEE 1394 board (option) into the m

viiInformation about Installed Softwareexpat• The software including controller, etc. (hereinafter "software") installed onthis product uses

User Tools (System Settings)745❖❖❖❖ SCSI Print (SBP-2)When you print using the SCSI Print client function supported by Windows2000 or Windows XP, you

Settings You Can Change with the User Tools755❖❖❖❖ Wireless LAN SignalShows the radio-wave status of the access point connected in Infrastructure mode

User Tools (System Settings)765• Print at DeliverySpecifies whether or not received fax documents that are sent to ScanRout-er V2 Professional should

Settings You Can Change with the User Tools775Key Operator ToolsThe key operator must set the following items. For settings or more information,contac

User Tools (System Settings)785• If you selected “All Initial Settings”An access code will be required to access all the items in the System Set-tings

Settings You Can Change with the User Tools795❖❖❖❖ Display/Clear/Print Counter per User CodeAllows you to view and print the number of prints accessed

User Tools (System Settings)805❖❖❖❖ Address Book: Program/Change/Delete GroupYou can register multiple users in a group.Then you can easily control th

Settings You Can Change with the User Tools815The user (destination) selected in step E moves to the place selected instep F, and the keys for the oth

User Tools (System Settings)825❖❖❖❖ Auto Delete FileSpecifies whether the documents stored in the document server are to be de-leted or not after a sp

User Code835User CodeBy registering user codes, you canlimit users to particular functions andcheck their use of each function. Byinstalling an option