Ricoh 170 / 180 Betreibershandbuch

OPERATOR’S MANUAL RICOH FAX 170 / 180Type I...RICOH FAX 180Type II...RICOH FAX 170Please read all of these instruc

Operating the Tone Key 61ECM (Error Correction Mode) and Page Retransmission (Type I Only) 62Protection Against Wrong Connections 63Preventing Trans

REPORTS YOU CAN PRINT OUT YOURSELFYou can print these reports at any time by following the steps below.TCR (Transmission Confirmation Report)In additi

Authorized Reception ListThis is a list of all terminal names that you have specified for AuthorizedReception, including Wild Cards.1. Press the Funct

MAINTAINING YOUR MACHINEDAILY CARE❐ If the room is cold, refer to "Cold Weather Power-up" on page 8 beforedisconnecting the power cord.❐ For

4-4) Push back down the green leverswhile pressing the white rollers downinto place. 4-5) Make sure the levers are pulled down. Close the opera

REPLACING PAPERWhen" " is displayed, the roll is empty or it is not setcorrectly. Install a new roll or reset it .Procedure1. Lift the catc

SOLVING PROBLEMSDOCUMENT JAMSIf the Check Display indicator is lit, and the message " "appears on the display, there is a document jammed in

COPY JAMSIf the Check Display indicator is lit and " " appears on the display,there is a piece of paper jammed in the printer. Do the follo

6. Close the printer paper cover until it audi-bly locks into place. 7. Tear off the excess paper: Press the Startkey.COMMUNICATION PROBLEMSIf the Che

DISPLAYED ERROR MESSAGESIf an error occurs, one of the following messages may be displayed. The messagemay only be displayed briefly, so if you are wa

ERROR CODESFax machines use a telephone line. The same types of problems you experiencewhile making phone calls (such as noisy lines, crosstalk, disco

Copying 84REPORTSAUTOMATICALLY PRINTED REPORTS 85SWITCHING REPORTS ON/OFF 86PRINTING A SAMPLE OF DATA ON THE REPORTS 87REPORT FORMATS 88REPORTS YOU

Code Possible Cause1-00 Document jam.Improperly inserted document.1-01 Document length exceeded the maximum limit. Same as for code1-001.2-XX Possible

TECHNICAL REFERENCEENTERING TELEPHONE NUMBERSWhen you want to dial a telephone number or store a number as a Quick Dial keyor Speed Dial, type it into

ON/ OFF SWITCHES AND USER PARAMETERSSome of the features in this machine can be switched on or off, and some of themdo not work unless they are switch

A table showing the order of appearance of the switches is given below. Some ofthese switches may not be seen depending on the options that have been

NOTE: Each switch contains 8 digits, which act as on/off switches for variousfeatures. The digits are numbered from 0 to 7. the setting of digit 7 is

Digit Purpose3 TSI Printing 0: Off* 1: On4 to 7 Do not change these settings.Digit 03 - Automatic printing of reportsDigit Purpose0

Switch 08 - Various Features with Authorized receptionDigit Purpose0 to 1 Do not change this settings.2 to 3Authorized receptionDigit 3 Digit2 Setting

COUNTERSThese counters will help if you wish to keep a regular check on how many pagesyour machine has sent, received and copied.❐ TX (Transmit) Count

DOCUMENT TYPE Before you send your document, make sure that it meets the followingrequirements.Caution : Documents that do not meet these requirements

Page Condition Do not place damaged pages in the automatic document feeder. Originals that contain the following materials and photographs should not

INTRODUCTIONThank you for purchasing this product. This compact machine is ideal for smallbusinesses and home office users. It is very easy to operate

LIMITS ON THE USE OF STORED TELEPHONE NUMBERSThe following table show the limitations that the various features of your faxmachine have.1. Communicati

SPECIFICATIONS Dimensions: 396mm x281mm x108mm [15.6" x 11.06" x 4.25"] (W x D x H) Weight: 4.6 Kg [9.8lbs] without thermal paperPower

GLOSSARYADF (Automatic Document Feeder):A device which feeds the pages of a multi-page document one at a time, in theorder that you arranged the pages

DPI (Dots Per Inch), or L/mm (Lines Per Millimeter):This is the unit of resolution. The scanner scans your document according to theselected resolutio

Polling File:This is a set of instructions (destinations to be polled, time of polling) for pollingreception.Pulse DialingThis method of dialing uses

GLOSSARY114

INDEXAAI Short Protocol, 84Authorized Reception, 66Authorized Reception List, 90Auto Document, 58Auto Ring Time, 49Automatic Cutter, 22Automatic Redia

Paper Saver, 82Polling, 76Polling Clear Report, 86Polling ID, 76Polling Reception, 80Polling reception, Stored ID override, 80Polling Transmission, 77

FUNCTION LISTType I ModelsNO. FUNCTION PAGE11 Polling Reception 8012 Polling Transmission 7713 Free Polling Transmission 7721 Erasing Memory Files 382

Type II ModelsNO. FUNCTION PAGE11 Polling Reception 8112 Polling Transmission 7813 Free Polling Transmission 7821 Erasing Polling Reception Files 3931

FACSIMILE FEATURES AVAILABILITY TABLEThis table shows whether a feature is available or not on your machine. Makesure which model you are using: Type

Quick Reference Card Basic Transmission Procedure [Type I Model]Memory Transmission Immediate Transmission1 Make sure that the machine is in standby

[Type II Model]Immediate Transmission1 Make sure that the machine is in standby mode.2 Carefully place the document in the feeder.3 Select the resolut

ENERGY SAVING INFORMATION As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency.T

NOTE: This information is only for the Type I models.When your machine receives a new voice message, it can call your programmedstation automatically.

3. Press the Yes key.PAGING Y/j k ON kOFF4. Use the j and the k keys to switch thisfeature on or off. PAGING Y/j

4.Use the j and the k keys to switch thisfeature on or off.NOTIFYING Y/j k kON OFF5. Press the Yes key to store your setting,then

3. Press the Yes key.REMOTE FUNC. Y/j k ON kOFF4. Use the j and the k keys to switch thisfeature on or off.REMOTE FUNC. Y/j k

1. Press the Function key and6,2,2,2,2,6,2 using the ten keypad.Then press the Yes key. Y/NEXT kSELECT LINE2. Press the k key unti

1. P.51Giving Priority To Telephone Answering (TAM ) ModeThis mode is selected when the Auto Select Indicator is lit just like Auto SelectMode. If you

2. Press the Yes key, then press the andthe key until the setting for Switch 07is shown.3. Change the setting of digit 1. If you wishto change the s

FEATURE Page Type I Type IIRejection of Messages from Unidentified Senders 65ECM & Page Retransmission 62RDS 83AI Short Protocol 84Storing And Dia

5. After playing back all received mes-sages, the beep tone is transmitted 5times and it will return to standby mode.Cl eari ng A ll the A l l Recei

Put I n The Batteries (type I M odel Only)All fax messages stored in the memory may be erased if power is switched off. Ifyou wish to avoid this, ple

ERRATA[P13] AccessoriesOne paper holder rod is also packed with the machine.[P14] Installation Procedure2-3) Set the paper guides [E] at each end

ERRATAWARNING: This equipment has been tested and found to comply with the limitsfor a Class B digital device, pursuant to Part 15 of the FCC Rules. T

NOTICE TO USERS (New Zealand)Equipment connected to the interface port shall be certified to meet therequirements of Reg. 18 of the New Zealand wiring

IMPORTANT SAFETY INSTRUCTIONS1. Read all of these instructions.2. Save these instructions for later use.3. Follow all warnings and instructions marke

Additional Information and Errata [P51] Receiving with Auto Select mode1. The machine starts ringing.2. You have two options: ❐ Pick up the handset.I

Additional Information and Errata [P51] Receiving with Auto Select mode1. The machine start ringing.2. You have two options: ❐ Pick up the handset. I

MANUAL OVERVIEWYour facsimile machine is equipped with a wide range of labor-saving and cost-saving features. This manual contains instructions on how

MANUAL CONVENTIONSKey Names On the operation panel, there are four buttons ( ).Theyshow the directions up, down, left and right. These are the scroll

Most procedures start from standby mode as shown in the display. The Type Imodel has two types of standby display and the Type II model has one type o

GENERAL PRECAUTIONSWARNING : Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. POWER AND GRO

COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when itis below 14°C [57°F], or condensation may forminside the machine.1. Raise t

USAFCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among oth

PAPER PRECAUTIONSThe following list of precautions tells you how to store and handle your printerpaper.Unused paper❐ Store in a dry, cool, dark place.

GUIDE TO COMPONENTS1. OPERATION PANELType I Model (USA) (ASIA) Type II Model143568714235687109142356871090102 03 04 0506

1 Reception Mode Key Press this to select the reception mode.Auto Select Indicator Lights when you are in Auto Select Mode.Manual ReceiveIndicatorLigh

2. FRONT VIEW 3. REAR VIEW TransparentStripDocument TableCopy TrayDocument GuideOperation PanelHandsetLINE TEL2 TEL1SpeakerVolume ControlTelephoneComp

INSTALLING THE MACHINELOCATIONFor the best possible performance, install your machine in a place which satisfiesthe following conditions. ❐ Not expose

Installation Procedure1 Attach the accessories to the main machine. 1-1) Copy Tray [A]1-2) Document Table [B]1-3) Quick Dial Sheet [C]1-4) Telephone C

2-6) Close the printer paper cover until it audibly locks into place. 3. Connect up the machine.3-1) Plug in the power cord.3-2) Connect the te

SOME ITEMS MUST BE PROGRAMMED FIRSTOverviewAfter you have installed your new machine and connected it to the telephone linefor the first time, the mac

Setting the Date and TimeYour fax machine has an internal clock. It controls the following features:❐ The time display on the operation panel while th

Setting Your Machine’s IdentificationThere are three labels with which to identify yourself to the operator at the otherend. These labels are called t

SUPPLIESCaution: Ricoh Shall not be responsible for any damage or expense that mayresult from the use of parts other recommended parts.Paper RollPaper

2 Press the key until the screen is asshown opposite.3. Press the Yes key.4. Input the RTI that you will be using. Example: XYZ COMPANYNOTE: This na

3. Input the TTI that you will be using oredit the TTI that is already there.Example: XYZ CO. HEAD OFFICENOTE: This cannot be more than 32 characters

Tone Dial or Pulse Dial? If the setting of this feature is incorrect you will not be able to dial using themachine’s keypad or automatic dials.There a

3. Press the Yes key.4.Use the and keys to switch this fea-ture on or off.5. Press the Yes key to store your setting,then press the Function key.

Out Line or Extension Telephone System?You can select an extension line or out line using the PABX Access System.Out line: You get an outside line wit

Cutting the Leading Edge of The Paper In situations where the machine is not copying or receiving messages very often,the edge of the paper roll may c

STORING OFTEN USED NUMBERSThree Convenient Ways to Dial Instead of dialing the full number on the fax machine’s keypad, you can useSpeed Dial, Quick D

Groups (Type I Only)If you frequently send the same message at the same time to more than oneplace, program these telephone numbers into a group. Then

Programming a New Quick Dial1. Press the Function key and 3,1 usingthe ten keypad, then press the Yes key.❐ At this time you can print a Quick Dial Li

2. Press the Quick Dial key that you wishto edit. Example : Quick Dial 01❐ If the wrong number is displayed, use the andthe keys to scroll through t

WARNING: This equipment has been tested and found to comply with thelimits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These li

4. Erase the number: Press the No keyand then press the Yes key5. Either: ❐ Program another: Go to step 2.❐ Print a list of Quick Dial numbers: Press

5. To enter a label for this Quick DIal :Press the Yes key.❐ If you do not wish to program a label: Press the Nokey.6. Enter the label for this Speed

8. When you have entered the new label:Press the Yes key. If the display is notas opposite, press the Yes key again. 9. Either:❐ Edit another: Go to s

3. Press the Yes key.4. Press the Quick Dial key you wish toprogram the Group Dial in, then pressthe Yes key.5. Either:❐ If you wish program a label:

2. Enter the group station number whichyou wish to edit using the ten key pad,then press the Yes key.3. Either:❐ Change the Quick Dial key wherethe g

Programming the Group KeyYou can program 3 groups. However, there is no room in Quick Dial keys, thisgroup key is helpful. You have to program the 10

BASIC OPERATIONSENDING IMMEDIATELY VS. SCANNING QUICKLYSending Quickly This is known as Immediate Transmission. It is convenient when:❐ You wish to se

Sending Quickly(Immediate Transmission)For Type II models, you can skip step 1 and 2 because the machine is always inImmediate Transmission mode. The

Scanning Quickly (Memory Transmission, Type I Only)1. Make sure that the machine is instandby mode.❐ The display on the operation panel must be as sho

5. The machine dials, and the line to theother party is connected.NOTE: Watch the display. The identification of the other party will appear. If you h

NOTICE TO USERS (New Zealand)Equipment connected to the interface port shall be certified to meet therequirements of Reg. 18 of the New Zealand wiring

3. Press the Yes key.4. Either :❐ Erase the file: Press the Yes key.❐ Keep the file: Press the No key.5. Either:❐ Erase another file: Press the Yes ke

Possible ProblemsYou want to take out the document: Open the operation panel and take out the document.CAUTION: Do not pull out the document without o

ResolutionIf your document contains fine print or detailed diagrams, use a higher resolutionsetting. Standard: Suitable for most typewritten documents

Home Position Setting Adjustments For resolution and halftone, you can select whether the settings return to thehome position at the end of transmissi

Dialing with the Telephone DirectoryThis can be done for any number that you have stored as a Speed Dial code witha label programmed for it.Example: Y

Other Features for TransmissionWhen you make a routine transmission, you can use a few optional features.Press the key to access them.Sending at a S

Printing the Page Number (Immediate Transmission Only) When your fax message is printed at the other end, page numbers will be printedon the top of ea

Sending Your Identification at the Top of Your MessageNormally, the TTI programmed in your machine is printed at the top of each of thepages you trans

2. Press the Yes key. The settings forswitch 0 are now shown in the display.The setting that you need to change isthat for digit 6. 3. If y

Using the Redial KeyThe machine remembers the last 10 (last one in a Type II Model) number that youhave input. If you have to redial the numbers, eith

IMPORTANT SAFETY INSTRUCTIONS1. Read all of these instructions.2. Save these instructions for later use.3. Follow all warnings and instructions marke

RECEIVING FAX MESSAGESChoosing the Reception Mode & How to ReceiveOverviewThere are three ways to set up your machine to receive fax messages;❐ Au

Connecting the Telephone Answering Machine (TAM) to Your Fax.When you are in Auto Select Mode, you can connect a Telephone AnsweringMachine (TAM). ❐ T

Receiving Auto Select Mode1. The machine start ringing.2. You have two options:❐ Pick up the handset. If a person is at the other end, you can can con

Tel Mode1. The machine rings continuously until you answer the call. Pick up the handset.2. Either:❐ If you hear a voice on the other end, speak in re

Receiving Fax Messages When There Is a Problem (Type I Only) Over view If the printer is jammed or out of supplies, you will still be able to receive

If you wish to switch Substitute Reception on or off, do the following. If you needmore information about the User Parameter Settings adjustment proce

CHANGING RECEPTION MODE This feature is useful because it lets you switch the reception mode quickly forjust one call. For example, if you are in Tele

MAKING TELEPHONE CALLSYou can use your machine for dialing in the same way as you would use atelephone. This is useful when you would like to use this

Using the HandsetUsing the fax machine’s built-in handset, you can use the fax machine in thesame way as a normal telephone. Pick up the handset and d

ADVANCED FEATURESTRANSMISSIONStoring an Often Used Document (Type I Only)Overview If you often find that you have to often send a particular page to p

Table of ContentsIMPORTANT SAFETY INSTRUCTIONSINTRODUCTIONWHAT DOES A FAX MACHINE DO? 1SOME OF THE THINGS THAT THIS MACHINE CAN DO 1FACSIMILE FEATURES

5. Press the Yes key.6. Press the Yes key. The document be-gins to be scanned.7. Either❐ Enter the label: Press the Yes key.❐ Otherwise: Press the No

Printing the Contents of an Auto Document1. Press the Function key and 5,3 usingthe ten keypad. Then press the Yes key.2. Press the Quick Dial key tha

Tonal SignalsOn this model the key on the ten keypad is used as the Tone Key. Someorganizations offer you a special service by telephone, which you ca

ECM (Error Correction Mode) and Page Retransmission(Type I Only) ECM is a signaling system that greatly reduces the chance of data being lostbecause

Protection Against Wrong ConnectionsPreventing Transfer to a Wrong Connection This feature prevents the automatic switching equipment in the telephon

Preventing a Wrong Connection (ID Transmission) This feature helps to stop you from accidentally sending a fax messages toterminal that is outside

RECEPTIONRejecting Messages from Certain SendersClosed Network Reception This feature may help you to prevent reception of excessive a amounts of junk

2. Press the Yes key then press the keyuntil Switch 05 is displayed. 3. If you wish to change the setting, press1 using the ten keypad. 4. Finish: P

The number of RTI/CSI’s that you can store for use with this feature and theforwarding feature is limited to 30 for Type I Models and 10 Type II Model

3. Change the setting of digit 3. Press 3 us-ing the ten keypad . 4. Finish: Press the Yes key, then pressthe Function key.Programming the Authorized

When You Change to Daylight Saving Time 21Cutting Paper 22Switching the Automatic Cutter On 22Out Line or Extension Telephone System? 23Setting The

3. Press the key until the RTI/CSI thatyou wish to edit appears.4. Press the Yes key.5. Edit this RTI/CSI and input the correctone .6. Press the Yes

Forwarding (Type I Only) OverviewThis feature is known as "Follow Me". Using this feature, you can pass faxmessages coming in from certain l

You can select whether or not your machine transmits a forwarding mark to beprinted at the other end on the top of each page of the output. This mark

7. Either:❐ Store this RTI as a wild card: Press the Yes key.❐ Otherwise: Press the No key.8. Either:❐ Input another RTI/CSI: Go to step 4.❐ Input ano

8. Either:❐ Store this RTI as a Wild Card: Press the Yes key.❐ Otherwise: Press the No key9. Either:❐ Input another RTI/CSI: Go to step 5.❐ Input anot

Switching Local Printing On/OffWhen you switch Forwarding on, messages your machine forwards are notprinted. If you wish, you can also print them fro

Wild CardsThis feature greatly enhances the effectiveness of the following features:❐ Authorized Reception❐ ForwardingIn each of these features, you h

OTHERCalling to Request a Message (Polling)OverviewPolling means "picking up" a document that has been left for you at a remote faxterminal.

Leaving Documents to Be Picked up by Others (PollingTransmission)Use this feature when you wish to leave a document in the document feeder forcallers

2. Press the Start key.❐ Your fax message is held on polling standby.NOTE: If you have not yet stored an ID Code using Function 61, you will beasked

Changing Transmission Mode (Type I Only) 46Converting Immediate Transmission to Memory Transmission 46Memory Transmission as Your First Choice 46RED

Canceling Polling Transmission FilesType I Models1. Press the Function key and 2,3 usingthe ten keypad, then press the Yes key.❐ To print a list of fi

3. If you wish to switch something on or off,press the Yes key, then use the andthe keys until the displayed setting iscorrect.4. Finish : Press th

2. Press the key until "" is displayed.3. Press the Yes key.4. Enter the ID Code that you wish to usefor this message. Example: 0917. Pres

Options for Polling ReceptionWhen you are in the Polling Reception mode, only the send later option isavailable.1. Press the key until " "i

RDS (Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform variousdiagnostic tasks over the telephone lin

AI Short Protocol (Type I Only)This feature employs Artificial Intelligence (AI) to learn the communicationcharacteristics of the machines programmed

REPORTSAUTOMATICALLY PRINTED REPORTSUnless otherwise indicated, the automatic printing of these reports can be turnedon or off by changing the user pa

Power Failure Report (Type I Only)This report is printed if the machine’s power was off long enough to erase thememory. The report gives details of th

4. If you wish to change the setting, pressthe appropriate key on the keypad. 6. Finish: Press the Yes key, then press the Function key.NOTE: To switc

REPORT FORMATSExample 1. Error ReportThe following report means that the machine sent four pages but there wereerrors during the first two pages. *